Purpose of Position

To provide administrative support, oversee departmental functions, and support the Government Affairs and Public Affairs departments’ activities.

Essential Duties

• Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
• Supports department in communications and scheduling with constituents, including the AdvaMed Washington Heads of Office, working groups, and general membership, as well as with prospective AdvaMed member companies 
• Provides administrative support and assistance to department head and team, including expense report preparation; Maintains departmental staff’s schedules and the department calendar
• Serves as a liaison with all AdvaMed departments supporting department to ensure internal information flow and collaboration
• Manages and updates working groups, database, and email lists for department, including keeping Nimble/Salesforce current
• Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
• Provides administrative support for Board and CEO-level meetings
• Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
• Coordinates with membership team to support recruitment and retention
• Supports the development of materials for briefings and advocacy
• Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments
• Oversees and manages internal and external meetings: Determines calendar(s), schedules conference rooms, catering, and technical needs; disseminates meeting agenda, materials, and minutes; prepares invitations, correspondence, and registration; executes last minute policy changes into materials as needed
• Prepares, tracks, and invoices department budget
• Completes special projects, as assigned

Knowledge, Skills, and Abilities

• Supports and/or builds working relationships with internal and external groups
• Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
• Ability to understand and execute complex verbal and/or written directions
• Effective verbal communication, written communication, proofreading, and presentation skills
• Ability to understand, interpret, develop, and communicate company policies and procedures
• Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
• Strong attention to detail
• Experience with meeting/conference planning
• Advanced proficiency in the use of relevant Microsoft Office Suite software; GoToMeeting, and other virtual meeting platforms
• Understands the concepts of a customer relationship management system, Nimble/Salesforce experience preferred

Specifications

• Minimum Education Required:  High school diploma required; bachelor’s degree preferred
• Minimum Experience Required:  2+ years of relevant experience preferred
• Travel Required:  Up to 5%
• Hybrid Work Policy:  Resident Worker - 3 days onsite per week
• Starting Range:  $58,850 - $65,400

About Advanced Medical Technology Association

The Advanced Medical Technology Association (AdvaMed) is the world’s largest trade association representing medical device and diagnostics manufacturers. AdvaMed's member companies produce the innovations that are transforming health care through earlier disease detection, less invasive procedures and more effective treatments. AdvaMed has more than 400 member companies, ranging from the largest to the smallest medical technology innovators and manufacturers. AdvaMed advocates for a legal, regulatory and economic environment that advances global health care by assuring worldwide patient access to the benefits of medical technology. The Association promotes policies that foster the highest ethical standards, rapid product approvals, appropriate reimbursement, and access to international markets.

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