This position provides support primarily to the accounting and membership fulfillment functions of the Society.Accounting support entails supporting the CFO with the processing of a variety of financial reports, and the overall operations of the Society’s financial processes.

Membership support will focus on membership fulfillment efforts and responding to member and non-member requests through all communication channels of the Society.

ACCOUNTING

1. Manages monthly Membership Invoicing Process.
2. Processes cash receipts, handles bank deposits, and credit card
3. Assures accurate accounting of revenue in conjunction with CFO.
4. Prepares monthly financial statements for the SMPS
5. Coordinates shared dues reporting & payments to
6. Assists the CFO in providing support to chapter treasurers on finance related
7. Reconciles membership deposits between QuickBooks and the Society’s AMS (membership database).
8. Processes accounts
9. Helps maintain general accounting system for SMPS and the SMPS
10. Assists with the monthly bank
11. Provides financial summaries and reports as
12. Travel & expense management

MEMBERSHIP/EVENTS

12. Coordinates programs & events setup in database
13. Responds to membership inquiries and coordinates appropriate responses in a timely, organized, and efficient manner.
14. Processes member applications.
15. Produces and manages member and events reports.
16. Working with the membership team, supports and maintains the SMPS membership database, regularly reviewing data records of individuals and employers/organizations.
17. Notes and corrects, as able, returned email and mailed Re-sends email and mail as appropriate.

OTHER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED GENERAL

• Some college preferred or equivalent work experience
• Two-five years of experience in customer service, administrative support, handling cash receipts, and membership— preferably in a non-profit setting
• Accuracy
• Excellent data entry skills
• Comfort with numbers and ability to create transactional reports
• Discretion, Discernment, Integrity & confidentiality
• Strong verbal and written communication skills
• Resourcefulness and problem-solving aptitude required
• Excellent time management and organizational skills
• Ability to multi-task and work independently and efficiently under deadline
• Possess a positive, team-player attitude
• Strong project management skills: ability to organize work, prioritize tasks and meet
• Keen interest in continued professional

REQUIRED TECHNICAL

• Proficient in Microsoft Office 365 (Word, Excel, and PowerPoint)
• Membership database experience, ideally with Impexium
• QuickBooks experience is desirable

NICE TO HAVE

• Mailchimp experience
• Familiarity with social media platforms such as Facebook, LinkedIn, Instagram,
• Familiarity with WordPress (website) platform

LOCATION | TRAVEL

• DMV (Washington DC, Maryland, Northern Virginia)
• A mix of remote and onsite
• Some travel may be required

About Society for Marketing Professional Services

BUSINESS TRANSFORMED THROUGH MARKETING LEADERSHIP.The Society for Marketing Professional Services (SMPS) is a community of marketing and business development professionals working to secure profitable business relationships for their A/E/C companies. Through networking, business intelligence, and research, SMPS members gain a competitive advantage in positioning their firms successfully in the marketplace. SMPS offers members professional development, leadership opportunities, and marketing resources to advance their careers.Today, SMPS represents a dynamic network of over 7,000 marketing and business development professionals from architectural, engineering, planning, interior design, construction, and specialty consulting firms located throughout the United States and Canada.

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