https://careers.msae.org Latest Michigan Career Headquarters Jobs Sun, 10 May 2026 10:19:15 Z https://careers.msae.org/jobs/rss/22250898/senior-conference-operations-manager https://careers.msae.org/jobs/rss/22250898/senior-conference-operations-manager Washington, D.C., We seek a highly motivated, self-directed Senior Conference Operations Manager to join our mission-driven organization. This role will lead conference operations for our annual scientific conference with 4500+ attendees and a budget of $3M+. Working with the events and programs managers, this position acts as conference / project manager for 6 additional smaller niche focus conferences ranging in size from 100 to 400 attendees. This position is ideal for an independent problem-solver who excels at learning new technologies, navigates complex challenges resourcefully, and can manage multiple in-person events with minimal supervision. Success requires strong negotiating abilities, project management skills, critical thinking, technological proficiency, and the ability to adapt quickly to shifting priorities. What We're Looking For 5-7 years of large-scale conference operations management experience (non-profit, association, preferred) in a convention center environment. Experience managing a portfolio of events ranging in budgets up to $2.5-$3M Proven ability to independently manage multiple projects with exceptional attention to detail Experience facilitating program work with volunteer teams and committees. Strong technological aptitude with ability to quickly master new platforms and digital tools Critical thinking and problem-solving skills with solutions-oriented, resourceful mindset Self-directed work style with ownership mentality and ability to drive projects without constant oversight Excellent organizational and communication skills in deadline-driven environments Excellent proof-reading skills with a strong eye for detail Willingness to travel domestically and internationally up to 6 times annually Bachelor's degree or equivalent experience Technical Proficiencies Required Must demonstrate ability to learn new systems quickly and independently. Experience with: Microsoft Office Suite, Google Workspace, WordPress Event management platforms (GetRegistered, Whova) Project management systems (Asana, SmartSheets, Monday.com) Design tools (Canva, Adobe Creative Suite) Virtual/hybrid platforms (Zoom, WebEx, Teams) Email marketing platforms (MailChimp, Constant Contact) Ability to troubleshoot technical issues independently and serve as technology resource Key Responsibilities Independently develop and manage comprehensive project timelines for multiple events, proactively identifying challenges and developing contingency plans Own all planning aspects: RFPs, contracting, F&B, AV, registration, security, childcare, housing block management, and logistics; make sound procurement decisions autonomously Supervise, coach/mentor of two direct reports: Programs Manager, Event Manager Partner closely with external marketing firm to manage all signs and graphics elements for all conferences, including digital programs, wayfinding signs, structures, sponsorship branding, etc. Oversee sponsorship program administration and benefits fulfilment with assistance from the operations manager Lead implementation of event apps, registration systems, and digital platforms with minimal technical support; troubleshoot independently Proactively identify and implement new technologies to improve efficiency and attendee experience Regularly participate in meetings with volunteers to support program development and special activities as assigned. Build collaborative relationships with stakeholders while maintaining ability to make independent decisions Create event communications, templates, digital forms, and website content using various platforms Manage onsite operations independently, making real-time decisions under pressure Conduct post-event analysis, reconcile budgets, and implement process improvements You Will Excel If You Understand your role as steward of association finances regarding budget development and expense management Take initiative to solve problems independently before seeking guidance Demonstrate critical thinking by anticipating challenges and developing proactive solutions Show technological curiosity and quickly master new platforms without extensive training Maintain high standards without constant oversight Balance independence with collaboration, knowing when to act autonomously Thrive in ambiguity and adapt with creative problem-solving Additional Requirements Work independently in remote home office with strong self-management Flexibility for extended hours during peak periods (evenings/weekends) Travel, domestic and international, 15-25% annually; ability to lift 10-25 lbs What We Offer Competitive salary: $65,000 - $80,000 annually 100% company-paid health, vision, dental, and life insurance Generous PTO: 15 PTO days, 10 sick days, 12 paid holidays, 2 floating holidays Retirement savings with up to 5% company match (403b) Monthly technology stipend Professional development support and career growth opportunities Mon, 04 May 2026 11:02:02 -0400 https://careers.msae.org/jobs/rss/22248137/director-event-programming-and-experience-design https://careers.msae.org/jobs/rss/22248137/director-event-programming-and-experience-design D.C., ARGENTUM  is the leading national trade association serving companies that own, operate, and support professionally managed senior living communities in the United States. Our staff thrives on serving companies creating better living options for our country’s seniors.  Director, Event Programming and Experience Design Argentum is looking for a creative, high-energy leader to shape the future of our live event portfolio and build experiences and programs people will remember long after they leave the room. This is an opportunity to reimagine flagship convenings, launch bold new event concepts, and create programming (live or virtual) that is fresh, engaging, and nationally relevant. The Opportunity This role leads the editorial vision, audience strategy, and programming design for a portfolio of events that are being rebuilt to set a new standard for convening in senior living.  The work goes far beyond conference planning — it calls for someone who can design experiences that spark ideas, create energy in the room, and keep audiences actively engaged from opening session to closing remarks. The ideal candidate is equal parts strategist, curator, and builder. This person knows how to turn a blank canvas into a compelling event, recruit speakers who bring fresh thinking, and create formats that move beyond the traditional panel-heavy agenda. What You’ll Lead Shape the vision, programming strategy, and experience design across multiple distinct event franchises. Reimagine flagship events into must-attend gatherings for executive and professional audiences. Build dynamic agendas that balance substance, pacing, interaction, and energy. Recruit and curate high-impact speakers, including voices from outside the senior living sector. Design interactive session formats that create stronger participation and more meaningful connection. Launch new event and program concepts from the ground up, including audience definition, content strategy, and program structure. Partner with leadership, marketing, sponsorship, and operations teams to bring each event to life. Measure success through attendee engagement, relevance, speaker quality, and long-term impact — not just attendance. Who Will Thrive Here This role is a strong match for someone who loves building experiences, spotting compelling themes, and shaping the tone and flow of live events. The strongest candidates will bring strong editorial judgment, confidence working with senior leaders, and a clear point of view on what makes an event feel essential, memorable, and energizing. Candidates should bring: 10+ years of experience programming live events, conferences, or large-scale convenings, including leadership of a flagship event or portfolio. A track record of designing differentiated programs for different audiences and objectives. Experience creating interactive, audience-centered sessions rather than relying only on standard panels and lectures. Success recruiting standout speakers and creating content that attendees talk about after the event ends. Experience launching new event concepts, brands, or franchises from the ground up. Executive presence and the ability to collaborate across internal teams, sponsors, and senior stakeholders. Experience in healthcare, hospitality, workforce development, labor, technology, or other mission-driven sectors is a plus, and senior living experience is welcome but not required. Why This Role Stands Out Argentum is not looking for incremental improvement. The organization is building a next-generation event portfolio designed to shape ideas, influence practice, and raise the bar for what industry gatherings can be. For the right candidate, this is a chance to create live programming that feels smart, dynamic, and lasting — and to build event experiences that attendees genuinely want to come back for. Sat, 02 May 2026 14:20:16 -0400 https://careers.msae.org/jobs/rss/22256841/events-meetings-manager https://careers.msae.org/jobs/rss/22256841/events-meetings-manager Dupont Circle, Position Summary   The Events and Meetings Manager supports the planning and delivery of AALS meetings and related sections and affiliate programming. This role coordinates schedules, vendors, exhibitors, housing, and committee logistics with internal stakeholders to ensure smooth onsite and virtual attendee experience.   Essential Duties and Responsibilities   Plan and execute in-person and virtual meetings, including timelines, logistics, and onsite events support.   Coordinate section program schedules with the Director of Meetings, Section Services Manager, and other staff.   Support invoice processing and help maintain meeting budgets and related financial tracking.   Coordinate logistics with vendors, exhibitors, housing partners, and internal teams (including Development).   Manage affiliates, in conjunction with events, with scheduling and working in coordination with the Section & Meetings staff.   Prepare the meeting resume and related planning documents with the Director of Meetings.   Coordinate staff travel and reimbursements; provide administrative support to the team.   Serve as a point of contact for assigned meeting planning areas.   Support meeting planning committees, including scheduling, materials, and follow-up.   Partners across teams to draft and distribute accurate event logistics communications.   Use Event Management Software and other platforms to spot trends and data that improve event strategy.   Perform other duties as assigned by the Director of Meetings and AALS leadership.       Qualifications, Knowledge, and Skills Required     Bachelor’s degree required.   3-5 years’ experience in the meetings and hospitality industry   Openness to learn new processes and procedures in a new work culture   Exceptional customer service skills, ability to perform and prioritize multiple tasks effectively, in a fast-paced environment with attention to detail   Excellent analytical skills and able to manage large amounts of data and reports   Must be able to effectively communicate (written & verbal)   Ability to multitask while working with tight deadlines or unexpected requests   Demonstrated ability to work independently or as a part a team, fostering team collaboration skills   Proven proficiency in Microsoft 365 applications, SharePoint, Word, Outlook, Excel (managing spreadsheets and using formulas), online forms, a plus   Experience using association management systems (AMS) such as Protech, including running queries, creating workflows, a plus   Experience with event platforms such as Accelevents, a plus This is a full-time, hybrid position with headquarters located in Dupont Circle, Washington, D.C. Occasional travel is required.  Commensurate with experience, expertise, and other qualifying factors. Wed, 06 May 2026 19:36:20 -0400 https://careers.msae.org/jobs/rss/22252773/convention-meetings-manager https://careers.msae.org/jobs/rss/22252773/convention-meetings-manager Washington, DC, D.C., About This Role   NCA is seeking an experienced, self-directed event professional to serve as our Convention & Meetings Manager. This is a high-visibility, high-ownership role at the center of NCA’s largest and most complex program — the Annual Convention, which draws  over  4, 0 00 attendees and features over  950  sessions, an exhibit hall, a career center, and a graduate school open house.   Reporting to the Senior Director of Convention & Strategic Operations, the Manager serves as the primary operational lead for the Annual Convention and a portfolio of governance meetings, owning the full planning lifecycle from abstract submission management and program scheduling through registration, logistics, on-site execution, and post-event reporting. The Manager is also the primary point of contact for 120+ convention program planners across NCA’s academic units.   This role requires exceptional judgment, genuine independence, and the ability to manage competing priorities across a long, complex planning cycle — all without close day-to-day supervision. It offers meaningful advancement  opportunities  within a growing, mission-driven team.   Key Responsibilities   Convention & Event Operations   Serve as primary operational lead for the NCA Annual Convention and a portfolio of governance meetings, including the Leadership Retreat, Executive Committee Meetings, and Chairs’ Summer Institute — owning each event from planning through on-site execution and post-event reconciliation.   Build and manage the master convention project plan in Asana; create and maintain run-of-show documents, BEOs, signage plans, and staffing schedules across a multi-month planning cycle.   Coordinate with hotels, AV vendors, catering, transportation, security, and an external convention planning contractor to deliver a seamless convention experience.   Lead accessibility accommodations planning and inclusive space coordination; own operational risk assessment, including crowd flow, emergency preparedness, and safety briefings.   Program & Abstract Management   Own and manage the full abstract submission and review process in X-CD Technologies — including system configuration, reviewer assignment, scheduling 950+ sessions across 40+ concurrent rooms, and conflict resolution.   Serve as the primary contact and accountability driver for 120+ convention program planners, tracking progress through every milestone of the submission lifecycle and proactively resolving issues.   Lead planner training, including monthly webinars and co-presenting the annual kickoff orientation alongside the Senior Director and First Vice President.   Registration & Financial Management   Own the full convention registration build and lifecycle in Fonteva, including all ticket types, pricing, policies, and special registration categories.   Manage ongoing financial tracking: code invoices to correct GL accounts, track actuals vs. budget across all convention cost workstreams, and contribute to the post-convention financial report.   Manage independent purchasing authority up to $2,500 per transaction within approved budgets.     Data, Reporting & Communications   Track convention data throughout the planning cycle — submissions, registration trends, housing pickup, session attendance — and produce a post-convention report draft within 60 days of the convention.   Draft and distribute convention-wide email communications; manage the convention app and program book build; coordinate website updates, attendee resources, and CVB information.   Manage the convention inbox and voicemail, maintaining a same-day response standard.   Qualifications   5–7 years of progressively responsible experience in event or meeting management, preferably in an association environment.   Bachelor’s degree in hospitality management, event planning, business administration, or a related field; Certified Meeting Professional (CMP) preferred.   Demonstrated proficiency with abstract management software (X-CD Technologies preferred), Fonteva or similar AMS, Constant Contact, and Microsoft Office Suite.   Experience managing the full meeting planning function: developing BEOs, managing hotel staff relationships, and delivering multi-day conferences within budget.   Strong project management skills; track record of accuracy and independent execution in high-volume, deadline-driven environments.   Experience with GL coding, invoice processing, and financial reconciliation.   Willingness to travel several times per year and to be available outside standard business hours, including occasional evenings and weekends, for on-site event support.   Commitment to NCA’s IDEA (Inclusion, Diversity, Equity, and Access) principles.   Compensation & Benefits Thrive, Grow, and Advance NCA offers a competitive salary commensurate with experience, along with a comprehensive benefits package designed to support your whole life: Health & Flexibility: We provide 100% employer-paid medical, dental, and vision plans, 80% employer-paid coverage for dependents, and optional Flexible Spending Accounts (FSAs) for health-related and dependent care expenses. Financial Security & Growth: Receive a 7% employer contribution to your retirement plan based on your annual salary, as well as professional development opportunities. Time Off: Benefit from flexible hybrid work schedules, three weeks of paid time off (increasing with your tenure), extended time off from December 24th through January 1st, nine federal holidays, and additional days off, including the day after the NCA Annual Convention and the day after Thanksgiving. Monthly commuter stipend. Connected Culture: Be part of a collaborative, supportive work culture focused on learning and connection through team-building activities, events, and retreats. NCA offers benefits to same-sex and different-sex domestic partners, spouses, and dependents, and provides trans-affirming healthcare coverage. Work Mode & Travel NCA operates on a hybrid schedule: Tuesday and Wednesday in the office, with three days of telework. This position requires travel to the NCA Annual Convention in November and approximately 2–3 additional trips per year. Tue, 05 May 2026 01:34:41 -0400 https://careers.msae.org/jobs/rss/22243904/vp-business-development-exhibits-sponsorship-sales https://careers.msae.org/jobs/rss/22243904/vp-business-development-exhibits-sponsorship-sales D.C., Want to work for a great Organization?   The American Bankers Association is the banking industry's champion. Joining ABA makes you part of a team that: • has Extraordinary People - ABA experts are the "go to" sources for bankers, policy makers and the media for credible information and insights for the banking industry. • has Unmatched Scope and Scale - ABA's unparalleled information and services keep members current, knowledgeable and prepared. • is Impact-Driven - ABA has a proven record of bringing about positive change for our members and the industry. We take action and achieve results. Plus competitive pay, an outstanding benefits package, a convenient DC location, a professional collegial work environment and an opportunity to work on issues of national significance equals a winning combination!   Click Here to review ABA's holistic approach to Benefits and Total Rewards.   Employer of Choice: ABA is recognized with a 2025 Great Company Culture Award and 2025 Great Place to Work designation!   Job Description: The VP, will lead the sales of conference sponsorships, exhibit space, and online opportunities.  The position resides within ABA’s Member Experience division which designs and delivers education opportunities for bankers including conferences, training, certifications, schools, vendor relationships, and more.   The VP will lead the team that maximizes revenue from exhibits and sponsorships at ABA events and are members of the ABA Partner Network.  This position is responsible for bottom-line results and customer satisfaction for the assigned core market segments. The incumbent builds profitable, long-term relationships with industry suppliers.    Key Responsibilities: Lead Business Development Sales Team  – Create and manage a team of sales professionals who consistently meet or exceed commercial goals for sponsorships and exhibit space at ABA events.  Manage team to milestones, coach to build upon strengths, ensure consistent performance as a unit.   Relationship Management and Sales -  Establish and grow business relationships with companies and key industry providers in assigned segments. Serve as the primary point of contact for a small number of industry providers with large commercial relationships with ABA.  Coordinate with the Leader of the Partner Network to ensure collaboration and an extraordinary member experience. Create original experiences  – Deliver a continuous stream of inventive, unique experiences in ABA meetings to keep bank members engaged in the exhibit hall.  Develop new and creative approaches to creating exposure points for vendors to educate and interact with bank members. Manage Vendor Relations -  Manage ABA’s decorating company relationship.  Develop exhibit hall floor plans, signage plans, experience zones, etc   Also manage ABA’s a2z relationship, this is our selling and contractual platform for exhibit and sponsorship sales.   Develop annual budget  – Set aggressive but attainable revenue and expense goals as they pertain to revenue from sponsorship and exhibiting at ABA events. Prepare budgets.  Analyze financial reports.  Ensure that spending and budgeting are in line with business objectives and are relevant. Collaborate with individual event Program Managers to ensure a cohesive member experience and a consistent strategy within and across events. Develop processes to track and manage opportunity pipeline and streamline sales cycle.  Monitor financials and report to management in a timely fashion. Collaborate internally  – Work with the ABA’s Partner Network, Large Accounts, and Office of Innovation to ensure awareness of vendor relationships across ABA. Marketing  – Clearly articulate marketing messages and priorities to drive attendance, participation, and support team effectiveness. Manage the marketing/communications function in assigned core segments.   Qualifications: 12 - 15+ years’ experience working with vendors serving financial institutions. 12 - 15+ years’ experience selling conference and exhibit hall space; demonstrated success generating $5 million + in revenue required. Extensive experience leading exhibit and sponsorship sales required. 12 - 15+ years’ experience designing unique experiences for corporate events. 12 - 15+ years’ experience managing a team to meet or exceed sales goals. 12 - 15+ years’ experience managing or providing delivery of services to vendors in a corporate event setting. 12- 15+ years’ experience successfully developing and managing annual budgets for multiple corporate events. Strong familiarity experience selling to and servicing vendors serving financial institutions. Experience selling and overseeing multiple events simultaneously. Experience marketing events strongly preferred. Formalized sales training/use of established sales methodologies. Experience leading a team required. Experience with CRM tools, Salesforce strongly preferred. Vendor management required.   Ability to manage time effectively and successfully manage multiple projects simultaneously. Excellent relationship building, communication and collaboration skills, both in writing and orally. Must have strong interpersonal skills and negotiation skills. Highly creative and innovative. Strong financial aptitude. Excellent customer service skills and capabilities. Ability to travel (20% – 50%) required.   Salary range: $118,788 -- $162,841 -- $204,895   Salary Band Range:   $126,510.00 - $172,360.00 - $218,210.00   American Bankers Association (ABA) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, sex, marital status, gender identity, sexual orientation, disability, protected Veteran status, personal appearance, political affiliation, family responsibilities, or any other characteristic protected by applicable law.   Fri, 01 May 2026 13:44:58 -0400 https://careers.msae.org/jobs/rss/22238374/corporate-partnership-and-events-coordinator https://careers.msae.org/jobs/rss/22238374/corporate-partnership-and-events-coordinator Washington, DC, 340B Health is a trade association with more than 1,600 public and private non-profit hospital members that participate in the 340B drug pricing program. We are seeking a  Corporate Partnership and Events Coordinator  to join our growing organization in our Washington, DC office. This person reports to the Director of Partnerships and Exhibits and will assist with various aspects of the association’s corporate partnership program, exhibit and sponsorship sales, and event planning throughout the year. With a growing roster of corporate partners, two national conferences per year, webinars, and regional hospital-based conferences, this is an excellent opportunity for someone to use their planning, sales, and communication skills to help advance the mission of the organization. Primary Responsibilities:     Corporate Partner, Exhibit and Sponsorship Support: Manage the end-to-end operational execution and fulfillment of conference and corporate partner sponsorships, including setup/onboarding, maintenance, and accuracy of listings across sales materials, event platforms, mobile apps, and websites Maintain excel spreadsheets to track in real time the following as they pertain to each individual corporate partner: all sales, use of corporate partner benefits (including use of Bulletins, Roundtable attendance, Webinars, etc.), and other data pertaining to an individual corporate partner’s participation via their corporate partnership status With the Director of Partnerships and Exhibits and the SVP of Operations, continually analyzes data sales and uses data to identify trends, develop forecasting and assist with determining future updates to corporate partnership program and conference exhibiting/sponsorships Assist with administering corporate partner programs including, but not limited to, communications, invoicing, billing, benefit tracking and fulfillment and support exhibit booth sales Serve as the primary operational liaison for sponsors and exhibitors by communicating deadlines, deliverables, logistics requirements, and invoice status, and coordinating with internal teams and external vendors Assist in development of conference sponsorship opportunities Regularly engage with corporate partners to encourage use of benefits and to solicit feedback Research viable charity partner options for semi-annual conference fundraising events Conference and Event Support:                                                                                                                                         Coordinate logistics and provide onsite support for regional roundtable events Coordinate exhibitor and corporate partner conference registration processes in connection with their benefit level Assist with speaker and session administration for corporate partner-based education events Assist with preparing on-site materials for conferences and other events Assist with webinar event monitoring, training, and program administration In addition to the duties listed above, this position will be responsible for other duties as assigned. Education and Experience: Bachelor’s degree or professional experience in a similar profession preferred 2+ years’ work experience in associations supporting events and sponsorships preferred Skills and Abilities: Strong written and verbal communication skills and the ability to manage multiple priorities effectively Ability to build productive working relationships across teams Adept at using Microsoft Office tools and eager to expand proficiency Other Pertinent Information:  Staff are currently required to work in the office a minimum of 3 days per week, Monday – Wednesday, and other days as needed, and must live in MD, DC, or VA. No exceptions. Overnight and out of state travel required, including to twice-yearly conferences and three to six roundtable events across the country May occasionally be required to lift and carry light materials, up to 25 pounds How to Apply: To apply please visit the 340B Health Career Center and submit a resume and cover letter highlighting your qualifications for this position. About the Organization: 340B Health assists safety-net hospitals to provide services to more patients with low incomes and those living in rural areas. We focus on protecting the federal 340B drug pricing program, so it continues to play its critical role of subsidizing the health care safety net. Additional Information: As a small staff organization, 340B Health supports a collaborative working environment and recognizes the importance of each position’s value in meeting organizational goals. 340B Health offers an exceptional compensation package including health, dental, life insurance, disability insurance, paid time off, retirement plan matching, and more. Annual salary range is $64,000-$75,000 based on experience. We strive to create a meaningful work environment for all our employees, one in which diverse teams and diverse ideas are valued. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other protected characteristic. Hiring great people from a wide variety of backgrounds helps keep our organization vital and strong. Wed, 29 Apr 2026 08:03:41 -0400 https://careers.msae.org/jobs/rss/22227786/meetings-specialist https://careers.msae.org/jobs/rss/22227786/meetings-specialist Washington, D.C., The Meetings Specialist plays a key role in planning and executing assigned meetings and programs, serving as a primary partner to the Logistics Team throughout all phases of event delivery. This position manages the planning and implementation of Short Courses, Special Events, and Show Floor Programming for Optica’s largest conferences, ensuring high-quality attendee experiences and alignment with organizational goals. The Specialist independently manages assigned program components, develops and maintains project timelines and budgets, coordinates with internal stakeholders and volunteer leaders, and provides on-site leadership to ensure successful execution. This role may also support additional conferences or initiatives outside the standard event rotation, as assigned.   RESPONSIBILITIES: Short Courses Serves as the primary lead for the Short Course program at OFC, Optica’s flagship event, consisting of approximately 45–50 courses delivered over two days prior to the conference. Responsibilities include: Serve as the primary liaison to the General Chairs, organizers of the short course program Develop and manage program timelines, schedules, and logistics for all courses  Oversee budget planning, expense tracking, and instructor payments  Manage the course submission, review, and confirmation process  Coordinate instructor communications, agreements, and program requirements  Maintain accurate and up-to-date program information across web, marketing, and onsite materials  Lead pre-conference planning and on-site execution of the Short Course program  Evaluate program outcomes and recommend process improvements  Maintain and update standard operating procedures (SOPs)  Provide oversight and support for Short Course offerings at additional Optica events   Show Floor Programming Serves as the primary lead for Show Floor Programming at OFC and Quantum 2.0, including multiple presentation theaters and industry-focused panel discussions. Responsibilities include: Partner with organizers and committee members to plan and deliver engaging show floor programming  Develop and manage timelines for proposal submission, review, confirmation, and scheduling  Administer the Call for Proposals process and coordinate communications with session organizers and speakers  Create and manage theater schedules and program logistics  Ensure program information is accurately reflected in conference materials and digital platforms  Oversee on-site logistics, including presenter coordination and session readiness   Special Events Serves as primary lead for planning special events at OFC, Quantum 2.0 and FiO and LS. including receptions, workshops, lab tours, banquets and other networking functions.    Responsibilities include: Identify and secure appropriate venues and service providers  Develop and manage event budgets and timelines  Coordinate catering, entertainment, transportation, and other event services  Manage registration or RSVP processes and attendee communications  Lead on-site execution and ensure a seamless participant experience  Evaluate event outcomes and identify opportunities for improvement    Conference Logistics and Project Support Provide primary logistical support for assigned conferences, including OFC, Quantum 2.0, and FiO LS  Develop and manage signage plans and coordinate production and delivery  Identify and coordinate local vendors and service providers, as needed  Support fulfillment of vendor contract specifications and service deliverables  Serve as a key point of coordination among internal teams, facilities, vendors, and volunteer leaders  Monitor project timelines and ensure completion of assigned deliverables  Provide on-site leadership and support, including coordination of room sets, audiovisual needs, catering, and VIP logistics  Support efforts to achieve organizational goals related to attendee experience, inclusion, and program quality  Assist in evaluating program effectiveness and documenting recommendations for future meetings  Perform additional projects and responsibilities as assigned   Website and Mobile App Maintenance Maintain and update conference web pages related to special events, housing, and travel information  Assist with development, testing, and deployment of the meeting mobile app  Ensure timely and accurate updates to digital platforms throughout the event lifecycle   EDUCATION AND EXPERIENCE: Bachelor’s degree required Minimum of 2–4 years of meeting or event planning experience required Association or nonprofit experience preferred  SKILLS AND ABILITIES: Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment  Strong organizational, communication, and problem-solving skills  Ability to work independently while collaborating effectively across teams  Strong attention to detail and commitment to delivering high-quality event experiences  Ability to travel approximately 30%  Proficiency in Microsoft Office and event management or database systems  Excellent customer service and stakeholder management skills   Optica is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, age, sex, national origin, pregnancy, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation or any other basis prohibited by law. Apply Here PI284090715 Fri, 24 Apr 2026 17:14:10 -0400 https://careers.msae.org/jobs/rss/22221107/association-manager https://careers.msae.org/jobs/rss/22221107/association-manager D.C., About Degnon Degnon Associates, Inc is a DMV based, accredited, association management company serving not-for profit health, scientific and medical related organizations. Currently seeking a full-time Association Manager who will work with the Executive Directors, Board of Directors, committee chairs and members to manage programs and projects.   About the Role We are seeking an energetic, process-minded, and motivated collaborator with the ability to think critically and strategically, actively listen, problem solve, and communicate effectively with all levels, including senior leadership. Manager will support various aspects of ongoing programs and projects which include conference support, volunteer leadership support, technology support, communications, publications, and membership services. Some travel required. Note: This is a hybrid role.   Roles and Responsibilities In an Association Manager capacity at an AMC, duties can encompass the full range of association management, potentially including but not limited to: With direction from client staff lead, manage online conference registration process, abstract review and program selection, exhibit and sponsorship sales, and provide onsite meeting support. Work with Committee leaders and members to implement strategies for accomplishing defined goals. Work with client lead to facilitate association marketing, membership, website management and communications efforts. Assist client lead in managing the operations of the association. Work with leaders and fellow staff to identify new, mission-driven, programs and projects, develop detailed execution plans, and assure that projects are completed by specific deadlines. Provide customer service support to membership and board of directors through timely communication and diligent reporting. Other duties as assigned.   Qualifications Four-year undergraduate degree required Association management experience preferred, 3-5 years Highly motivated, self-driven learner Program management experience Experience with abstract management tools Meeting management experience Customer service experience Knowledge of Microsoft Office Suite Basic experience with social media, CRM, and other software-as-a-service association technology platforms   Degnon Associates, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age. To apply, please submit through ASAE and include a cover letter with salary requirements. Thank you! Wed, 22 Apr 2026 13:52:58 -0400 https://careers.msae.org/jobs/rss/22218300/senior-manager-meetings-registration https://careers.msae.org/jobs/rss/22218300/senior-manager-meetings-registration Washington, D.C.,  Senior Manager, Meetings & Registration Washington, D.C. The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States and is the only organization advancing the entire pharmacy profession. Our expert staff, and strong volunteer leadership, including many experienced pharmacists, allow us to deliver vital leadership to help pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians find success and satisfaction in their work while advocating for changes that benefit them and their patients. From our headquarters in Washington, D.C., APhA prepares members to thrive at every career stage and in every pharmacy setting with world-class continuing education, transformative events, unique practice tools, and timely solutions to complex challenges. We’re committed to helping them deliver outstanding patient care, receive due recognition, and work at a full scope of practice. APhA advocates to give pharmacists a voice in decisions that affect their future while promoting their undeniable value to health care teams. Our goal is to facilitate pharmacists’ delivery of the highest quality patient-centered care. WHAT WE’RE ABOUT Collaboration shows us that by working together and leveraging skills, talents, and strengths, we can achieve greater results than those achieved by individuals. Collaboration means active listening and open communication, sharing knowledge, and supporting each other with a commitment to the team’s success to achieve shared objectives. Lifelong Learning is a commitment to continuous personal and professional growth through a proactive mindset, adaptability, and pursuit of new skills to enhance performance and drive innovation at APhA. Excellence is about striving for the highest quality and standards in all aspects of our work. It involves consistently striving to improve, delivering outstanding performance, and achieving superior quality within the organization and for members.  Excellence encourages individuals to go beyond the ordinary and to inspire others to do the same. Accountability means taking responsibility for our actions and decisions, and for their outcomes – both individually and collectively. This includes following established processes, taking initiative and holding others accountable. Respect involves valuing each person's unique contributions, treating others with kindness, and fostering a culture of mutual appreciation. Respect means listening actively, acknowledging diverse perspectives, presuming positive intent, and maintaining professionalism in all interactions.   WHAT YOU’LL DO As the Position Title, you will: As the Senior Manager Meetings and Registration, you will: Manage the overall registration process from start to finish, assuming the role of primary contact with the chosen registration vendor and support any additional vendors. Effectively manage the Registration area onsite for conferences and educational events including training and supervision of the registration team to include APhA staff and local hired temporary staff. Provide high quality customer service and timely response to members, and clients by phone, mail, or email. Develop and negotiate hotel, meeting facility, and catering contracts for ancillary APhA activities to include student and new practitioner meetings. Manage budgets, process payments, maintain financial records, and manage financial aspects of all ancillary association meeting-related activities. Ensure accurate and timely updates to information regarding registration and logistics information is listed on meeting websites by monitoring regularly. LOCATION: Washington, DC – Hybrid, two days a week in the office (Tuesday & Thursday) WHO WE’RE LOOKING FOR APhA may be the right fit for you have: A bachelor’s degree is preferred. A minimum of 5+ years related experience including Association registration management systems, live meeting registration oversight, special events sales and exceptional customer service skills. In lieu of bachelor's degree, 6+ years of experience required. Experience with Personify AMS System and Expo Logic. Ability to organize, prioritize and work independently in a fast-paced, high-volume environment Strong attention to detail and follow through Experience with professional or non-profit association members and exhibitors Experience developing and documenting procedures Able to work cohesively to identify, address and resolve challenges. Excellent interpersonal and communication skills Ability to travel and work weekends   APhA does not make hiring decisions on the basis of race, color, creed, ethnicity, national origin, gender, gender identity, sexual orientation, socio-economic background, age, disability, veteran status, religion, political affiliation, or any other characteristic protected by state, federal, or local law. Applicants must be currently authorized to work' in the United States on a full-time basis.   MORE ABOUT US APhA offers a comprehensive and competitive compensation and benefits program that includes: •A salary that commensurate with experience •Hybrid Work Schedule (T/TH in office) •Medical/Dental/Vision Insurance •Employer paid Life, AD&D, and Short-Term Disability Insurance •Traditional & Roth 401(K) plans with employer match •Fourteen paid holidays •Four floating holidays •Generous Paid Time Off Policy •Paid Medical Leave/Paid Family Leave/Paid Parental Leave •Commuting Benefits •Professional Development Funds Tue, 21 Apr 2026 13:35:19 -0400 https://careers.msae.org/jobs/rss/22218110/marketing-events-specialist https://careers.msae.org/jobs/rss/22218110/marketing-events-specialist D.C., A DC-based association management company is looking for a versatile, motivated and energetic association professional with marketing, business development, and meeting management experience to join our growing team! The successful candidate will be a sharp, results-oriented individual with proven success in managing marketing campaigns, supporting sponsorship and exhibitor sales efforts, and assisting in coordination of conferences, meetings, and trade shows. As a boutique association management company, we highly value individuals with broad skillsets and the mindset to adjust their responsibilities based on the needs of our clients. If you are flexible and able to handle multiple assignments and projects simultaneously, and can work both independently and collaboratively across internal departments in a fast-paced environment – you are invited to apply!   Key Responsibilities · Assist the executive team in all aspects of association management, specifically relating to marketing, sponsorship/exhibitor sales, and event management for assigned client-associations. Marketing & Communications Assist in the execution of integrated marketing campaigns across email, social, web, and paid channels. Create and maintain campaign calendars for newsletters, promotions, membership updates, and event communications. Draft and edit marketing copy for emails, website content, social media, and promotional materials. Develop creatives, including social media banners, flyers, ad creatives, etc. Build segments, upload contact lists, and support basic automation tasks. Track and report on campaign performance metrics including open rates, click-through rates, and conversions. Maintain and update client websites and mobile apps. Assist with SEO-friendly content updates and landing pages. Sponsorship Sales and Support Support sponsorship, exhibitor, and other sales initiatives. Assist in lead generation, prospect outreach, and follow-up communications. Maintain prospect and client records within CRM or tracking spreadsheets. Prepare sales collateral, sponsorship prospectuses, media kits, and outreach materials. Assist with sponsorship fulfillment and exhibitor communication before, during, and after events. Coordinate with internal teams on invoicing, contracts, and sponsor deliverables. Assist with membership renewals. Event Coordination Coordinate all aspects of planning in-person board meetings, committee meetings, workshops, seminars as well as annual conferences and expos. Coordinate all aspects of live webinars and virtual trainings. Manage event registration platforms, attendee communications, and reporting. Liaison with speakers, sponsors, exhibitors, supporting organizations, media, and attendees. Coordinate vendor relationships, venue logistics, exhibitor needs, and onsite materials. Support onsite event execution, including registration desk management and speaker coordination. Assist with post-event surveys, CEU (continuing education units) management, and reporting. Assist other departments, as needed. Required Qualifications Bachelor’s degree in Business, Marketing, or a related field. Minimum of 2 years of experience in marketing, sponsorship sales, and/or event management. Strong communication skills, both written and verbal, and interpersonal skills. Strong customer service orientation and commitment to company’s “Members Come First” motto. Ability to plan, organize and prioritize work effectively yet remain flexible in order to adapt to changes in work environment. Excellent time-management, prioritizing, problem prevention and problem-solving skills. Ability to maintain confidentiality of sensitive information. Ability to handle multiple assignments and projects simultaneously and work independently as well as a collaborative environment across internal departments in a fast-paced environment. Willingness to work across internal departments is a must. Work as a team toward achieving individual, company’s, and client’ annual business plan and budget goals. Ability to travel up to 10% of the time per year. Motivation to succeed, outgoing and friendly personality. Required Technical Skills Demonstrated proficiency with email marketing software (MailChimp, Constant Contact, etc.). Demonstrated proficiency with WordPress-based websites. Some proficiency with webinar management platforms (Zoom/Teams) and event registration systems. Some proficiency with Google Ads/LinkedIn Ads. Basic graphic design skills (Canva or Adobe Creative Suite). Basic knowledge of CRM and membership database (iMIS, YourMembership, etc.). Basic knowledge of YouTube, Vimeo, SurveyMonkey, Doodle Poll, Asana, and Slack. Preferred Experience working for associations and/or association management companies CMP or PMP certification   Company benefits include: Limited Health Insurance reimbursement Limited Commute reimbursement 401(k) retirement plan, 80% match on employees contributions, up to 5% of their salary deferrals Paid PTO (13 days the first 2 years of employment and 18 days after 2 years of employment) Paid twelve (12) federal holidays as well as paid week between Christmas and New Year's Day Hybrid Work (3 days in office) after 3 months of employment Continuous professional development allowances Bonuses and incentives for high impact work On-site fitness center Company Teambuilding Events (i.e.: Nationals Games, Escape Rooms, and more) Tue, 21 Apr 2026 12:03:15 -0400 https://careers.msae.org/jobs/rss/22202956/advancement-coordinator https://careers.msae.org/jobs/rss/22202956/advancement-coordinator Remote, POSITION:            Advancement Coordinator FLSA STATUS:       Non-exempt REPORTS TO:        Senior Vice President, Advancement and Growth                                                                                         Summary of Position The Advancement Coordinator provides administrative, logistical, and data support to AMIA’s Advancement and Growth team. This role helps execute membership and corporate activities and deliverables, supports program operations and reporting, coordinates scheduling and materials for advancement initiatives, and ensures accurate tracking of contacts and activities in AMIA’s systems. The Advancement Coordinator works closely with the Senior Vice President, Advancement and Growth and cross-functional colleagues to support timely, organized, and donor-centered processes. Based on the duties described below, this is a full-time, non-exempt, fully remote position. This position reports to the Senior Vice President, Advancement and Growth. Dimensions This position has no direct reports. This position has no budget authority. Nature and Scope The Advancement Coordinator provides day-to-day coordination and operational support for corporate partners, membership and relationship-management activities. Working under the direction of the Senior Vice President, Advancement and Growth, the role helps keep advancement plans moving by coordinating schedules and communications, preparing meeting and materials, maintaining accurate records, and supporting basic reporting and follow-up. The position requires strong attention to detail, discretion with sensitive information, and the ability to manage multiple priorities in a deadline-driven environment. Principle Accountabilities Corporate partner operations support: Responsible for processing, tracking, and execution of contract deliverables across the AMIA enterprise spanning education, events, publications, member services, MarCom, and IT, ensuring deadlines and deliverables are met and records are complete, accurate, and up to date in AMIA’s systems. Partnership and communications coordination: Draft and format routine correspondence, acknowledgements, and partnership touchpoints; maintain templates; and support distribution needs in coordination with internal stakeholders. Scheduling and meeting support: Coordinate calendars, meeting logistics, and materials for partner, and internal advancement meetings; prepare agendas and briefing packets as requested; and track follow-ups and next steps. Data entry and reporting: Enter and maintain contact, activity, and project data; run routine reports and lists; support data hygiene efforts; and help reconcile information across sources to support advancement planning and decision-making Assists with data gathering, research, and preparation of summaries to support business intelligence and analytics activities. Prepares, edits, and consolidates presentations, reports, dashboards, and correspondence for senior leadership. Prepares and reconciles expense reports, assists with budget-related administrative tasks. Ensures effective relationships are built and maintained internally and externally while protecting confidential information. Other duties as assigned. Qualifications: Experience providing administrative or coordinator support, preferably in fundraising, membership, nonprofit operations, or another mission-driven environment. Strong attention to detail and ability to manage confidential information with discretion. Proficiency with common office technology (Microsoft 365), including spreadsheets and document formatting; comfort learning new systems (CRM/AMS) and following documented processes. Strong organizational and time-management skills, including the ability to prioritize, meet deadlines, and track multiple workstreams. Ability to communicate professionally in writing and verbally, work effectively in a remote, cross-functional team environment, and provide responsive internal customer service. Travel Requirements Must be able to travel occasionally, approximately 7–10 days per year, for AMIA meetings and/or advancement-related activities. Team and Company-Wide Responsibilities Works to resolve conflict directly, quickly, completely, and be able to give and take criticism constructively. Communicates clearly in one-on-one meetings and team meetings. Communicates clearly in writing by being clear, concise, well organized, and carefully proofread. Communicate deadlines with lead time for the team. Offer solutions or other options to improve current systems when identifying issues or presenting problems. Deliver a high level of customer service for internal as well as external customers. ----------------------------- At AMIA we are committed to diversity and creating an inclusive environment for all employees. We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status. EEO Employer/Vets/Disabled Qualified candidates will be contacted for interviews. No telephone calls will be accepted. Additional Information: Actual compensation will be based on skills, experience, qualifications, and other job-related factors.  This position is classified as non-exempt and is eligible for overtime in accordance with applicable laws. ------------------------- AMIA Benefits Snapshot AMIA offers a strong, employer-paid benefits package designed to support long-term wellbeing, financial security, and work-life balance. Work Schedule Full-time employees work a 35-hour work week , supporting flexibility and balance. Health & Insurance Coverage Medical : AMIA pays 100% of employee medical premiums up to a high-quality Gold-level plan through DC Health Link. Employees pay only the difference if selecting a higher-cost option. Dental & Vision : Employee-only coverage is fully paid by AMIA . Dependent coverage is available at employee cost. Life & Disability Insurance : AMIA fully covers life insurance (1.5x salary, up to $200,000) , plus short- and long-term disability insurance . Optional Coverage : Voluntary Aflac plans are available and fully employee-paid. Retirement 401(k) with immediate 100% vesting 3% employer safe harbor contribution , regardless of employee deferral Up to 6% employer match when employees contribute Pre-tax and Roth contribution options available Time Off Annual Leave : Accrues monthly (15 days per year for full-time staff) Sick Leave : 12 days per year, with rollover up to 24 days Personal Day : 1 paid day per year Paid Holidays : Includes all major federal holidays, Christmas Eve, and paid winter closure between Christmas and New Year’s Day Additional Benefits Flexible Spending Accounts for healthcare and dependent care Professional association membership provided (ASAE) Benefits Eligibility Benefits begin the first day of the month following hire . Estimated Annualized Range: $36,400–$54,600 Annualized amounts are estimates based on a 35-hour work week and does not imply a salaried or exempt classification. Additional Information: Actual compensation will be based on skills, experience, qualifications, and other job-related factors. This position is classified as non exempt and is eligible for overtime in accordance with applicable laws. Fri, 17 Apr 2026 12:58:18 -0400 https://careers.msae.org/jobs/rss/22205911/manager-conference-content-strategy https://careers.msae.org/jobs/rss/22205911/manager-conference-content-strategy Washington DC, This position can be based in the Washington D.C or Chicago, IL office.   Position Summary: The National Association of REALTORS® (NAR) is seeking a Manager, Conference Content Strategy for its Meetings & Events Team. The Manager, Conference Content Strategy will be responsible for supporting the planning, implementation, and evaluation of the programming for NAR’s two marquee conferences, as well as additional conferences and meetings across the organization’s portfolio. This role works in close partnership with volunteer leaders, members, subject matter experts, and internal stakeholders to shape and deliver high-impact, strategically aligned content. In addition, this position will serve as the Staff Executive for the Meetings and Conference Committee, providing ongoing leadership, guidance, and collaboration with the committee throughout the year to inform and develop the content strategy for NAR NXT, The REALTOR® Experience. This position will also manage the enduring content revenue product created from the conference program and build/maintain a national speaker database. The Manager will report to the Director, Conference Experience and Meeting Operations. Duties and Responsibilities : Serve as Staff Executive to the Meetings and Conference Committee, leading regular engagement, facilitating meetings, and partnering with volunteer leadership to guide the development and evolution of conference content strategy for NAR NXT. Build and maintain strong relationships with volunteer leaders, members, subject matter experts, and internal stakeholders to ensure programming reflects industry priorities, emerging trends, and member needs. Collaborate cross-functionally with internal teams and external partners to align conference content with organizational strategy and key initiatives. Serve as the speaker concierge, managing communications with conference speakers, asset and collateral collection, and evaluation distribution. Develop and manage speaker training and resource programs. Coordinate content updates across all platforms and mediums (website, event planner, content system, etc.) and oversee private speaker community channels (e.g., Facebook group). Monitor and manage the Call for Proposals and review process within the online platform. Manage outreach campaigns in conjunction with marketing to build awareness of the Call for Proposals process with audiences beyond traditional communication channels. Manage program recording and enduring content products, including promotions, sales strategy, and revenue planning. Support internal staff and subject matter experts in developing conference content, ensuring alignment with program strategy and audience needs. Assist in the fulfillment of education-based sponsorship opportunities. Serve as floor manager for the education program on-site at conferences and act as a key liaison for digital and hybrid content execution. Research and stay abreast of learning trends, industry issues, and emerging business tools. Manage and maintain a national speaker database to support all association-related events; serve as the main contact for content management systems and related event technology. Perform other duties as assigned. Qualifications : Minimum of five years of relevant experience in a meetings/events role, including experience managing speaker contracts (e.g., speakers, celebrities, or performers). Demonstrated experience working with volunteer leaders, committees, or boards, with the ability to build relationships, influence outcomes, and guide strategic discussions. Background in nonprofit and/or associations is preferred; real estate industry knowledge is a plus. Excellent organizational, analytical, and project management skills with strong attention to detail. Excellent interpersonal and communication skills, with the ability to collaborate effectively across a wide range of stakeholders in a diverse environment. High level of proficiency with Microsoft Office—Outlook, Excel, Word, and PowerPoint. Experience with membership databases, event mobile applications, virtual event platforms, and/or content management systems is a plus. Willingness to travel to domestic meetings as assigned. Thu, 16 Apr 2026 17:46:53 -0400 https://careers.msae.org/jobs/rss/22208515/associate-director-meetings https://careers.msae.org/jobs/rss/22208515/associate-director-meetings D.C., As the leading advocate for the real estate finance industry, MBA is committed to providing our members with unmatched value and unparalleled benefits. In doing so, we recognize that our most valuable resource is our employees. MBA prides itself on sourcing top talent from all fields and is committed to investing in a culture where communication is essential, diverse voices are encouraged, and embrace inclusion for all. Competitive salary and benefit packages including Medical, Dental, and Vision. Hybrid work schedule that supports work-life balance Professional development opportunities If you are looking for a career-defining opportunity, share similar values, and are ready to make a difference in the real estate finance industry, look no further. Apply today!   SUMMARY The incumbent provides professional management and independent judgment in the planning, scheduling, budget development, and on-site management of specific meetings, conferences/seminars. The Associate Director also assists the Vice President and Director of Meetings on special projects and activities as assigned by the Vice President.   MAJOR RESPONSIBILITIES Works closely with Director and Vice President in the development of the Meetings budgets.   Works with logistical, housing and operational arrangements for the successful implementation of designated meetings.  Works with staff representatives and other MBA personnel to determine exact space requirements and space needs for meetings and conferences. Directs and provides all vendors with detailed meetings programs that include instructions for room set-ups, audio-visual requirements, housing and banquet events in accordance with department policies and procedures.  Interfaces with venue sales, convention, and catering personnel regarding detailed instructions and requirements to ensure the development of meeting plans as necessary. Works independently on many MBA conferences and is the primary point person for the assigned conferences.  Responsible for assigning all program space and its affiliated functions to maximize MBA revenues, ordering meeting room signs, coordinates shipping of materials to and from meeting sites with the Meetings Supervisor.  Working with the presidents assistant, oversees Officer and VIP needs pre-meeting, on-site and through departure. Schedules meetings from the perspective of MBA’s overall activities for the entire year, based on review of the previous year, consideration of proposed changes in offerings, and consultation with appropriate internal departments. Provides necessary support to ensure an efficient and well-executed conference. Travels, directs, and occasionally supports, on-site management of registration procedures, accommodations, meeting rooms, equipment and supplies, audio/visual requirements, meal functions, etc. when assigned for conferences throughout the year.  Serves as the principal liaison with the venue staff and all vendor and supplier contacts. Utilizes independent judgment to carry out assignments and activities. Reviews, processes and approve all relevant bills related to expenses incurred during meetings under direct supervision and management. Works closely with colleagues in the Meetings Department to ensure successful integration of all elements required for the successful implementation of meeting activities. Assist with research on facilities, conduct site visits as required and help refine vendor contracts for meetings as needed. Performs other related duties as assigned. SPECIFICATIONS College degree preferred combined with seven to ten years of experience in the direction and management of medium-large meetings.  Experience working in hotels is beneficial.   Strong organizational, time management and diplomatic skills are a must.  Must be results driven and have the ability to work in a fast-paced environment in a composed manner.  Incumbent must possess excellent oral and written communication skills. Educational experience in the real estate finance area is preferred. Must be able to travel and be comfortable in large group settings. Customer service and team orientation skills are essential.  Additionally, must be computer literate with an understanding of and the ability to use Microsoft Office products (Word and Excel) and other meetings-specific software helpful.  Additionally, the ability to understand and use database software to process and maintain information is helpful. Ability to organize, prioritize, and accomplish multiple tasks with attention to detail in a timely manner.  Extensive travel may be required. The current recruitment range for this role is $100,000 - $108,000. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or based on disability. MBA is an E-Verify employer. Please note that MBA will not sponsor employment. Fri, 17 Apr 2026 13:25:52 -0400 https://careers.msae.org/jobs/rss/22200254/meetings-and-business-development-coordinator https://careers.msae.org/jobs/rss/22200254/meetings-and-business-development-coordinator D.C., The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations. AAJ is seeking a Meetings and Business Development Coordinator for its Meetings and Convention department. The Meetings and Business Development Coordinator is responsible for supporting the meetings and business development teams, while working with colleagues to service the meetings portfolio and business development activities and operations.   Essential duties include: Assist with planning and execution of department events and meetings to include coordination with attendees, sponsors, and exhibitors. Responsible for inventory, ordering and packing and shipment of event-related supplies for meetings and events. Input and update event content, creating and editing event surveys, reviewing event promotional material. Track and update event calendars, timelines, task lists and deliverables. Serves as primary contact for routine constituent questions via meetings mailbox, responds to email and telephone inquiries in a timely and professional manner. Directs non-routine and non-event related requests to managers, directors or other departments, as appropriate. Submits cover sheets and vendor invoices and refunds to accounting and into the accounting information system. Set up, maintain, track and record RFP responses for meetings and events and generate accurate reports regarding status of events. Assist with signage ordering and proofing for the conventions. Coordinate sponsorship confirmations, fulfillment and tracking, including implementation of sponsor benefits, as well as support of financial tracking and reconciliation. Update MTiley management system for email templates and sponsorship assets for upcoming conventions and events; coordinate and send sponsorship invoices and/or renewals, updates, and reminders. Provide onsite operational support at the Winter and Annual conventions. This includes unpacking shipments, organizing and distributing signage as needed, updating BD onsite checklists, assisting at the registration desk, and executing additional duties as assigned. Bachelor’s degree in hospitality, events management, business or related field. 2-3 years of professional experience in meetings or event management, preferably in a not-for-profit environment or with a member association. Strong written and oral communication, time management, project management and interpersonal skills. Highly detailed and result-focused with excellent organizational skills. The ability to establish positive working relationships with staff and clients. Ability to perform basic accounting functions, processing invoices and coding. The ability to work in a fast-paced environment, good time management skills, and the ability to prioritize tasks. Working knowledge of industry terminology, sponsorship fulfillment, and tradeshow management processes. Demonstrated customer service ethic. Ability to interact productively with member plans, AAJ staff and work in a highly collaborative environment. Advanced skills in MS Office applications Strong MS Office skills, particularly with Word, Outlook, PowerPoint, and Excel.   Salary Range: $52,800-$66,000   Benefits and Perks for Working with AAJ: Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees) Comprehensive health insurance which includes medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer match Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years Subsidized metro transit and/or parking benefits Professional development opportunities Company social events Office conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DC   AAJ is an Equal Opportunity Employer. No phone calls please! Tue, 14 Apr 2026 15:48:34 -0400 https://careers.msae.org/jobs/rss/22198617/director-meetings-and-events https://careers.msae.org/jobs/rss/22198617/director-meetings-and-events Washington, D.C., About NASPA NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA's work is governed by our Code of Ethics. Read more here . About the Event Strategy & Engagement Team The Event Strategy and Engagement team leads the planning, execution, and continuous improvement of NASPA’s full portfolio of conferences and events. From the Annual Conference to regional gatherings and specialized institutes, the team delivers high-quality, professionally managed experiences that connect and advance the student affairs field. Located within the broader Operations Team, the team operates with strong operational discipline, an attendee experience design mindset, and a commitment to translating NASPA’s programmatic vision into place-based and virtual events that members value and return year after year.  About the Position  NASPA seeks an experienced meeting professional to serve as Director, Meetings and Events. The Director leads the planning and execution of an assigned portfolio of NASPA's place-based conferences and events, while holding operational accountability for the association's regional event programming across 7-15 events annually. The Director reports to the Assistant Vice President for Event Strategy and Engagement and serves as the operational event lead on all assigned conferences, partnering closely with a Content Lead on each event to ensure programmatic and logistical coherence. The Director also works closely with other operational teams such as the Marketing and Communications, Business Systems, and Accounting Teams. Essential Responsibilities Place-Based Event Portfolio Serve as the event lead for all assigned conferences, partnering with the Content Lead to deliver cohesive, high-quality member experiences. Manage all event logistics including site selection, room block management, food and beverage, audio visual, registration, housing, transportation, and on-site execution. Develop and manage event budgets including reconciliation, post-event financial reporting, and cost-saving opportunities. Lead sourcing, contract negotiation, and vendor relationship management for all assigned events. Collaborate with the marketing and communications team on event communications, website content, and promotional materials. Track attendance trends, budget variance, net revenue, and post-event survey data to inform continuous improvement. Support regional event programming across seven geographic areas and globally, ensuring quality and alignment with association standards. Team Leadership and Supervision Supervise, mentor, and support the professional development of Meetings and Events Managers. Set clear performance expectations, conduct regular check-ins, and lead annual reviews for all direct reports. Build team capacity through knowledge transfer, systems documentation, and cross-training. Event Technology and Systems Serve as event lead across the association's event technology platforms including Accelevents, OpenWater, Asana, Intacct, Divvy, and Qualtrics, supported by the Business Systems Team. Ensure consistent and accurate platform use across all assigned events and the broader events team. Association-wide Responsibilities Maintain a strong vendor and industry network and stay current on meetings industry trends. Provide excellent customer care to members, volunteer leaders, exhibitors, and sponsors. Participate in professional development through EIC, IAEE, PCMA, MPI, or similar organizations. Assist with all-team projects and participate actively in staff meetings and projects. Other activities, duties, and responsibilities as assigned to support the association. Reports To Assistant Vice President, Event Strategy and Engagement  Employment Status :  Full-time, Exempt. Exempt employees are exempt from overtime compensation requirements of the federal Fair Labor Standards Act and are required to work as the job demands on a no time limit basis. Candidates must be authorized to work in the U.S. NASPA does not initiate, extend, or provide immigration or work visa sponsorship for employment. Office Location/Working Conditions/Physical Requirements  Office Location This position must be located within commuting distance of the Washington, D.C. metro area. While the role will primarily be remote, the individual will be expected to work onsite at the NASPA Washington, D.C. office a few days each month. The frequency of in-office days is based on event volume and may increase during peak periods.  It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office. Travel   Frequent overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, this position requires the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. Physical Requirements This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing. Responsibilities regularly may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs.  This position will be required to routinely pack and unpack program materials for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds.  This position will be required to coordinate on-site event execution, which may include moving furniture and other items, navigating event spaces, and communicating verbally with venue staff.  Commitment to Non-Discrimination Statement  NASPA provides equal employment opportunity for all applicants and employees. NASPA does not discriminate on the basis of race; color, national origin; religion; sex; age; gender identity or expression, affectional or sexual orientation, veteran status, disability, marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities.  To Apply Interested candidates should submit the following for consideration:  Letter of Interest/Cover Letter Resume Three References A complete set of materials should be submitted through this Asana form . Materials received by April 17 will receive priority consideration, but review will continue until April 24.  Minimum Qualifications Bachelor's degree in a related field required. Certified Meeting Professional (CMP) designation highly preferred. Minimum of 5-7 years of progressive experience in conference and event management, preferably within a nonprofit association, professional society, or hospitality setting. Demonstrated experience managing multiple conferences and events simultaneously across varying scales and formats. Experience with hotel and venue sourcing, contract negotiation, room block management, and third-party vendor oversight. Experience developing and managing event budgets including reconciliation, post-event financial reporting, and cost-savings analysis. Proficiency with event and organizational technology platforms including event management systems, abstract management tools, financial databases, and assessment tools. Demonstrated supervisory experience with a commitment to staff development, team culture, and inclusive leadership. Strong organizational skills with the ability to manage multiple high-priority projects simultaneously and meet deadlines. Exceptional written and verbal communication skills and demonstrated ability to build relationships with staff, volunteer leaders, vendors, and members. Ability to travel frequently, including overnight travel to event sites. Experience incorporating the impacts on and perspectives of multiple communities in the decision-making process. Demonstrated commitment to cultivating an inclusive work environment that values the perspectives and experiences of a diverse workforce and membership. NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays. Mon, 13 Apr 2026 17:20:13 -0400