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$18.00-$21.00/hour based on experience, plus a competitive benefit package including holiday pay, paid time off, 403(b) employer retirement contributions, and health/dental/vision insurance coverage.
Preferred Education:
2 Year Degree
The Administrative Assistant is the primary point of contact and receptionist for MLA. They provide support for all MLA staff members and areas of MLA operations including administration, accounting, membership, communications, and events.
Key Responsibilities
General Office and Administration Duties
Primary point of contact for reception, calls and emails
Manages processing of mail, office and stationary supplies, and general filing
Coordinates team celebrations, staff outings and recognition activities
Prepares materials and takes minutes for board and committee meetings
Creates board, committee, and staff rosters
Schedules member site visits and performs regular database backups
Accounting and Finance Duties
Assists with accounts receivable and payable, including deposits, invoices and reconciliations
Helps prepare records for audits and supports document destruction processes
Sets up ACH and EFT payments and resolves invoice discrepancies
Membership and Communications Duties
Processes membership orders and renewals, updates records, and assists with invoicing
Sends renewal and acknowledgement communications
Assists members with account or access issues
Programs and Event Duties
Assists with registration, mailings, vendor invoicing, and sponsor coordination.
Supports legislative visits and other event logistics
Assists with workgroup and committee tasks as needed
Applications
Position to be filled by January 19, 2026 or earlier. To apply, please submit a cover letter, resume and three references to Dillon Geshel, Interim Executive Director by December 5, 2025.
The statements outlined in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties and responsibilities that may be assigned, or skill level required.
This position is in FLSA category “non-exempt”. This association has the right to revise this position description at any time. The position description is not a contract for employment and either the employee or the association may terminate employment any time for any reason.
MLA is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identify expression, age, disability, or veteran status.
Qualifications and Training
Associate degree or equivalent combination of education and experience
Minimum two years’ experience in general office operations
Knowledge of Word, Excel, Outlook and databases
Excellent communication and interpersonal skills
Reliable, detail-orientated and able to work independently
The Michigan Library Association (MLA) is Michigan's oldest and largest library association. MLA has served the library profession in Michigan for more than 130 years. Our membership includes more than 2,500 libraries and individuals throughout Michigan from public, academic, school and special libraries, and organizations supportive of libraries. We are a collaborative network of libraries, library professionals and library supporters who are dedicated to advocating for libraries, growing professionally as leaders in the library community and advancing the profession through sharing of best practices, innovative ideas and new programs and services that benefit library personnel, library patrons and the communities we serve.