The Administrative Assistant is the primary point of contact and receptionist for MLA. They provide support for all MLA staff members and areas of MLA operations including administration, accounting, membership, communications, and events.

Key Responsibilities

General Office and Administration Duties

• Primary point of contact for reception, calls and emails
• Manages processing of mail, office and stationary supplies, and general filing
• Coordinates team celebrations, staff outings and recognition activities
• Prepares materials and takes minutes for board and committee meetings
• Creates board, committee, and staff rosters
• Schedules member site visits and performs regular database backups

Accounting and Finance Duties

• Assists with accounts receivable and payable, including deposits, invoices and reconciliations
• Helps prepare records for audits and supports document destruction processes
• Sets up ACH and EFT payments and resolves invoice discrepancies

Membership and Communications Duties

• Processes membership orders and renewals, updates records, and assists with invoicing
• Sends renewal and acknowledgement communications
• Assists members with account or access issues

Programs and Event Duties

• Assists with registration, mailings, vendor invoicing, and sponsor coordination.
• Supports legislative visits and other event logistics
• Assists with workgroup and committee tasks as needed

Applications

Position to be filled by January 19, 2026 or earlier. To apply, please submit a cover letter, resume and three references to Dillon Geshel, Interim Executive Director by December 5, 2025.

The statements outlined in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties and responsibilities that may be assigned, or skill level required.

This position is in FLSA category “non-exempt”. This association has the right to revise this position description at any time. The position description is not a contract for employment and either the employee or the association may terminate employment any time for any reason.

MLA is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identify expression, age, disability, or veteran status.    

Qualifications and Training

• Associate degree or equivalent combination of education and experience
• Minimum two years’ experience in general office operations
• Knowledge of Word, Excel, Outlook and databases
• Excellent communication and interpersonal skills
• Reliable, detail-orientated and able to work independently