https://careers.msae.org Latest Michigan Career Headquarters Jobs Wed, 17 Jun 2026 06:38:32 Z https://careers.msae.org/jobs/rss/22329555/advocacy-coordinator https://careers.msae.org/jobs/rss/22329555/advocacy-coordinator Lansing, Michigan, General Description Provide administrative and technical support to the Chief Policy Officer and the Advocacy department including legislative correspondence, managing the MBA legislative bill tracking database, scheduling and coordinating communication between advocacy personnel, events and PAC.   Key Duties and Responsibilities Coordinate and communicate scheduling including events, grassroots banker meetings, appointments, committee meetings, and business-related travel. Maintain the MBA weekly legislative bill tracking and assist MBA Communications with the Advocacy reports of policy positions and activity to membership. Provide administrative support for Advocacy committees including scheduling, agendas and records, communications with committee members and database maintenance. Provide administrative support for MiBankPAC including processing fundraiser requests, calendaring PAC invitations, managing disbursements for accuracy, supporting the PAC campaign contributor recognition/retention efforts, quarterly newsletter and lobby expense receipts/filing of campaign finance reporting. Maintain Advocacy project management database and support activities. Point of contact and distribution of monthly industry newsletter to elected officials. Assist MBA Communications to update Advocacy webpages, drive membership awareness, engagement and value on Advocacy events and communications. Support industry Call to Actions efforts with analytics and stakeholder communications to drive results. Assist with other tasks as assigned by the Chief Policy Officer.   The above statements are intended to describe the general nature and level of work being performed by a person in the position. They are not to be construed as an exhaustive list of all job duties that may be performed by such a person.   Qualifications Requirements:  Excellent oral and written communication skills, strong attention to accuracy and detail.  Strong initiative, decision making and problem-solving skills. Computer literacy including Microsoft products and ability to learn other software. Strong organizational skills needed; multi-tasking on a daily basis is normal. Ability to work in a team environment as well as independently as work and responsibility dictate.   Experience:      At least 2 years’ experience in a fast-paced administrative support role. Bill tracking experience is preferred. Fri, 05 Jun 2026 13:12:41 -0400 https://careers.msae.org/jobs/rss/22356275/coordinator-association-governance-operations https://careers.msae.org/jobs/rss/22356275/coordinator-association-governance-operations Alexandria, VA, Who we are : The Alliance for Academic Internal Medicine (AAIM) is seeking a Coordinator, Association Governance Operations reporting to the Executive Office Administrator. When you join the AAIM team you are offered a competitive salary and generous benefit package. Part of the package includes AAIM paying the full premium cost for employee coverage under the health and dental plans. Coverage begins the first of the month following hire date. Other benefits include vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, identity theft insurance, access to professional development funds, and more! AAIM, a professional membership association, promotes the advancement and professional development of its members who prepare the next generation of internal medicine physicians and leaders through education, research, engagement, and collaboration. Representing over 14,000 members, AAIM is the largest association of faculty and administrative staff serving in departments of medicine. Located in the Old Town section of Alexandria, AAIM is convenient to the Blue and Yellow Metro lines. To learn more about our organization, please visit www.im.org . What this job is about: The Coordinator, Association Governance Operations provides support for the management and execution of the governance volunteer functions of the Alliance, which includes the AAIM Board of Directors, the AAIM Executive Committee, Founding Member Councils, and other volunteer groups as necessary.  This individual will support efforts to communicate with elected and appointed governance volunteers as well as the membership at large in relation to governance efforts. They will also support staff on issues related to governance and committee administration. Responsibilities: Assists with the coordination of all aspects of governance including meeting agenda preparation, background material presentation, and minutes. Supports facilitation of 360-degree communication between staff and councils, council to council, committees to councils, and councils to the board. Supports effective committee operations by managing committee structure and rosters; assists with defining committee charges and terms, filling chair positions, garnering appropriate review and approvals, and populating committees; assists with annual calls for committee volunteers; maintains volunteer waiting lists. Supports maintenance of bylaws, guiding principles, policies, and procedures as needed. Supports new leader orientation efforts, including scheduling, content coordination and management, and online community management. Assists with annual call for nominations and elections for open positions on councils, including managing nomination review at council level, collecting candidate materials, working with staff to build election ballots, supporting web pages, and marketing emails for elections. Supports document updating and uploading to online communities for board, councils, and committees. Works with the marketing and communications team to develop and disseminate regular, consistent electronic (e.g., email, website, social media, etc.) updates about governance-related issues with councils and stakeholders. Reviews, codes, and tracks leadership expense reimbursement requests. Orders leadership plaques and gifts. Ensures projects are completed on time and within budget, develops project timelines and tasks, and identifies skills and financial resources required to complete tasks. Contributes to the development and sound fiscal management of the department budget; monitors the budgetary impact of the day-to-day operations on the department; prepares budget reports; ensures that invoices are coded accurately; and confers with department management as necessary to ensure that department funds for equipment, resources, travel, programs, committees, revenue, and expenses are used responsibly and effectively. Identifies and implements ongoing process improvement strategies to maximize efficiency and improve quality outcomes. Tracks volunteer leader participation in AAIM membership database. Able to travel to attend meetings as requested. Perform other duties as necessary. Supervisory Responsibility and Key Relationships: Includes significant contact with board, council, committees and members through email, telephone, and onsite meetings for purposes of operations and coordination. What you will get out of it: Insight into the discipline of academic internal medicine. Develop your project management, communication, and budgeting skills. Work with committed and dedicated professional staff and volunteers in a collaborative and high performing environment. Professional development opportunities to grow your career. Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, access to professional development funds, and more! How to apply: Send a resume, cover letter, and salary requirements to jobs@im.org . Note: AAIM staff are currently working a hybrid schedule (Tuesdays and Wednesdays in the Alexandria-based office, with three days working remotely), but plan to transition to flexible scheduling based on team needs in a soon to be renovated office space. Both hybrid and remote opportunities are available, with remote work considered within the Washington Metropolitan Statistical area. Requirements: Bachelor’s degree and 4 years of experience supporting multiple nonprofit governance entities (e.g. board, council) or committees simultaneously. Nonprofit or association experience is required. Excellent interpersonal and communication skills which lead to effective communication and follow through when working with volunteer leaders and coordinating materials for agendas, calls, and meetings. Strong oral and written communication skills. Solid skills in communicating verbally and in writing, providing original content and using accurate grammar, tact, and diplomacy. Employs tact and diplomacy in all situations when interacting with volunteer leaders, director level staff, and external partners (e.g., partner organizations, vendors, etc.) Solid problem solving, analytical, and critical decision-making skills. Outstanding interpersonal skills, diplomacy, and discretion regarding confidentiality and politically sensitive information. Excellent organizational skills and attention to detail. Solid skills working with limited supervision and managing multiple priorities. Exhibits a high level of reliability when working independently. Suggests and implements solutions collaboratively in a politically sensitive, highly visible work environment. Adheres to employer policies and guidelines. Ability to apply policies and guidelines, and lead by example by following them. Solid skills working independently and collaboratively as a team member and exhibiting sensitivity and professionalism when dealing with a wide array of internal and external customers. Demonstrates a high level of proficiency/knowledge with Microsoft Office suite of applications. Ability to travel (5%-10%) to attend meetings. Excellent customer service skills. Beneficial Skills and Experience: Experience serving as a key staff liaison to boards and volunteer committees. Experience working for a professional membership organization. Eligible for bonus. Tue, 16 Jun 2026 10:37:03 -0400 https://careers.msae.org/jobs/rss/22336374/governance-specialist https://careers.msae.org/jobs/rss/22336374/governance-specialist Remote — candidates must reside in Illinois, Wisconsin, Indiana, Missouri, or Minnesota, Position Summary The Governance Specialist owns the governance function of CNS. This individual contributor role is the primary point of accountability for all governance operations, committee management, board support, elections, the member engagement panel, and ad hoc governance bodies. The position works closely with the Executive Director & CEO and Board leadership and serves as the organizational resource for staff liaisons and volunteer leaders across CNS's governance structure. Key Responsibilities Committee & Volunteer Governance Own the end-to-end committee lifecycle: structure, composition, terms, appointments, onboarding, and offboarding Manage the annual committee application and appointment process in partnership with the CEO Maintain committee rosters, track term limits, and manage volunteer waiting lists Support staff committee liaisons and administer committee platforms and tools Board of Directors Support Support the CEO in board meeting preparation, agenda management, materials, and communications Draft, distribute, and archive minutes for Board and Executive Committee meetings Manage the annual COI disclosure process and director onboarding/offboarding Support development of presidential communications and presentations Elections & Nominating Committee Manage the annual board election process end to end, ensuring compliance with CNS Bylaws Staff the Nominating Committee Member Engagement Panel & Ad Hoc Bodies Serve as staff owner of the CNS Member Engagement Panel — recruitment, activations, and outcome reporting Own the formation, operation, and wind-down of all task forces, work groups, and ad hoc governance bodies Governance Administration Maintain a master governance calendar covering all board, committee, and election cycles Track participation data in the CNS membership database Required Bachelor's degree 3–5 years of experience supporting nonprofit boards and volunteer committees in an association or membership organization Experience managing board elections or nomination processes Proficiency with Microsoft Office Suite, virtual meeting platforms, and board/document management portals Strong written communication skills; ability to draft accurate minutes and governance correspondence High degree of discretion, organizational skill, and ability to manage competing priorities independently Preferred Experience in a medical or scientific membership society or healthcare-related nonprofit Familiarity with association management systems and online community platforms (e.g., Higher Logic, CiviCRM) CAE credential or active pursuit thereof Knowledge of nonprofit governance best practices (BoardSource, ASAE) Eligible for bonus Comprehensive health benefits are available, including medical, dental, and vision insurance coverage. Mon, 08 Jun 2026 19:17:35 -0400 https://careers.msae.org/jobs/rss/22356491/administrative-coordinator-hopa https://careers.msae.org/jobs/rss/22356491/administrative-coordinator-hopa Milwaukee, Wisconsin, Administrative Coordinator CLIENT ASSOCIATION(s):  Hematology/Oncology Pharmacy Association, HOPA POSITION REPORTS TO:  Director of Administration DIRECT REPORTS:  None EMPLOYEE STATUS:  Non-Exempt, Full-time (37.5 hours per week) ROLE TYPE/LEVEL:  Entry Level CLIENT/DEPARTMENT OVERVIEW: The Hematology/Oncology Pharmacy Association (HOPA) supports pharmacy practitioners and promotes and advances hematology/oncology pharmacy to optimize the care of individuals affected by cancer. HOPA’s vision is that all individuals affected by cancer have a hematology/oncology pharmacist as an integral member of their care team. HOPA supports approximately 4,000 members who primarily work in the United States in a variety of practice settings. HOPA is accredited by the Board of Pharmacy Specialties (BPS) to provide Board Certified Oncology Pharmacist (BCOP) credit as well as the Accreditation Council for Pharmacy Education (ACPE) to provide continuing education credit for maintenance of licensure and provides approximately 200 hours of BCOP and ACPE credit annually. Credit hours can be obtained online or live, including at the Annual Conference, which hosts approximately 1,600 attendees each year JOB OVERVIEW: Provides general administrative and project support to multiple departments within the Association. Reporting to the Director of Administration, this position also works closely with the Director of Strategic Partnerships to carry out assigned responsibilities. This role plays an important part in ensuring the smooth operation of organizational functions by supporting staff, the Board of Directors, volunteer leaders, and Strategic Partnerships initiatives. POSITION RESPONSIBILITIES (37.5 hours/week): Administration Support (50%) Serve as a flexible administrative resource across departments, providing support based on organizational priorities and workload demands. Provide day-to-day administrative support and coordinate general office activities, including scheduling, calendar management, correspondence, and responding to inquiries. Assist with the planning, coordination, and logistical support of meetings, events, conferences, and other organizational activities. Maintain accurate and up-to-date databases, records, and key operational documents. Support financial administrative processes, including invoice processing, expense reimbursements, and record maintenance. Coordinate purchases, inventory, and related resources as needed. Collaborate with staff across the organization to ensure administrative processes and systems operate efficiently and consistently. Provide professional and responsive customer service to staff, members, volunteers, vendors and other stakeholders. Assist with special projects, organizational initiatives, and cross-functional activities as assigned. Strategic Partnerships Support (50%) Coordinate logistics for meetings (scheduling, agendas, minutes, follow-up action items). Maintain and update partnership database about existing and potential partners, including contact details, partnership details, contract records, and deliverables status. Assist with partnership contracts including tracking agreements, payments, invoicing, deliverables, and renewal milestones. Process payments for external organizational memberships, external collaboration projects, and other projects. Draft and send routine correspondence to internal and external stakeholders Support preparation of partner-facing materials (decks, one-pagers, progress reports) by assembling, formatting, and proofreading content. Compile and organize research on current and prospective partners. General Carry out assignments and responsibilities as directed by the Director of Administration and Director of Strategic Partnerships. Identify opportunities to improve administrative processes and support the implementation of operational efficiencies. Other duties as assigned   SKILLS AND QUALIFICATIONS: Outstanding interpersonal, organizational, and communications skills. Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines. Familiarity of project management and customer relation management tools. Basic data entry and database maintenance. Able to work successfully in a team environment. Previous association management experience and/or familiarity with nonprofit boards of directors a plus. EDUCATION/EXPERIENCE: Education – Two-year degree required, bachelor's degree preferred. TRAVEL REQUIRED: Potential travel of up to 1 week per year. WORK ENVIRONMENT: This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role. PHYSICAL REQUIREMENTS : (lifting, packaging, etc.) Occasional lifting, up to 50 pounds. ADDITIONAL INFORMATION: Some evening and weekend work may be required. Tue, 16 Jun 2026 15:37:37 -0400 https://careers.msae.org/jobs/rss/22352924/chief-administrative-officer https://careers.msae.org/jobs/rss/22352924/chief-administrative-officer Philadelphia, Pennsylvania, PRINTING United Alliance ( printing.org ), the largest national graphic arts trade association,?represents?an industry with approximately one million employees and serves the interests of thousands of member companies. Through advocacy, research, education, and networking, we provide products and services that help our members enhance their knowledge, growth, efficiency, and profitability.?   The Alliance is a dynamic and diverse organization with a growing membership, expanding member service offerings, and a media organization with multiple brands producing print magazines, events, e-newsletters, websites, research, and video content.?   We?offer our?employees the opportunity to work collaboratively with a highly engaged team in a dynamic and evolving industry.?   ? Position Summary:   The Chief Administrative Officer serves as a key member of the senior leadership team and is responsible for overseeing the organization’s core operational functions, including Finance & Accounting, Human Resources, Information Technology, and Legal. This role ensures operational excellence, financial stewardship, organizational effectiveness, and alignment with the strategic priorities of PRINTING United Alliance.  The Chief Administrative Officer partners closely with the Chief Executive Officer and senior leadership to drive organizational performance, optimize internal processes, and support sustainable growth across the Alliance’s programs, services, and member engagement initiatives.   This position is remote within the United States and requires a work schedule aligned with Eastern Standard Time (EST) business hours.   Essential Duties and Responsibilities:   Strategic Leadership   Collaborate with the CEO and senior leadership team to develop and execute organizational strategy.    Translate strategic objectives into operational plans, ensuring alignment across departments.    Drive organizational effectiveness, scalability, and continuous improvement initiatives.    Financial & Accounting Oversight   Provide executive oversight of financial planning, budgeting, forecasting, and reporting.    Ensure strong financial controls, compliance, and risk management practices.    Partner with Finance leadership to support revenue growth, cost management, and long-term financial sustainability.    Human Resources Leadership   Oversee HR strategy including talent acquisition, employee engagement, performance management, and succession planning.    Foster a high-performance, inclusive, and mission-driven culture.    Ensure compliance with employment laws and best practices.    Information Technology (IT)   Lead IT strategy to support operational efficiency, data security, and digital transformation.    Oversee systems infrastructure, enterprise platforms, and technology investments.    Ensure alignment of IT capabilities with organizational goals and member needs.    Legal & Compliance   Provide oversight of legal affairs, contracts, and regulatory compliance.    Partner with internal and external counsel to mitigate risk and ensure adherence to applicable laws and industry standards.    Operational Excellence   Establish and monitor key performance indicators (KPIs) across departments.    Improve cross-functional collaboration and operational workflows.    Identify and implement process improvements to enhance efficiency and effectiveness.    Leadership & Team Development   Lead, mentor, and develop senior leaders across Finance, HR, IT, and Legal.    Build strong leadership pipelines and ensure organizational continuity.    Promote accountability, transparency, and results-driven performance.    Maintain compliance with all company policies and procedures.   Perform other related duties as assigned by manager.   Qualifications:   Required   Bachelor’s degree in Business Administration, Finance, or related field (MBA or advanced degree preferred).    10–15+ years of progressive leadership experience, including senior operational oversight.    Proven experience managing multiple corporate functions (Finance, HR, IT, Legal).    Strong financial acumen and experience with budgeting and organizational planning.    Demonstrated ability to lead complex organizations and drive operational transformation.    Preferred   Experience in associations, nonprofit organizations, or member-driven industries.    Familiarity with the printing, manufacturing, or related industries.    Experience working with boards of directors and governance structures.    Key Competencies   Strategic thinking and execution    Operational leadership and process optimization    Financial and business acumen    Change management and organizational development    Strong communication and stakeholder engagement    High integrity and sound judgment      PRINTING United Alliance recognizes that our employees are our greatest asset, and we are committed to providing a benefits package designed to support their well-being and success. In addition to a competitive salary, we offer a comprehensive benefits package that includes medical, dental, and vision coverage; company-paid life and disability insurance; flexible paid time off and paid holidays; a 401(k) plan with a generous company match; and a variety of additional employee benefits.?   We are committed to fostering a workplace centered on belonging and inclusion where all employees feel respected, valued, and empowered to succeed. PRINTING United Alliance provides equal employment opportunities to all employees and applicants and makes employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, religion, color, age, gender (including pregnancy, childbirth, or related medical conditions), marital or parental status, sexual orientation, gender identity or expression, ancestry, national origin, citizenship, political affiliation, veteran status, disability, or any other legally protected characteristic.?   To Apply:? Interested candidates should submit a resume and cover letter outlining their relevant experience, leadership background, and interest in the position to  hr@printing.org . Mon, 15 Jun 2026 14:48:56 -0400 https://careers.msae.org/jobs/rss/22352889/administrative-associate https://careers.msae.org/jobs/rss/22352889/administrative-associate Washington, D.C., Introduction NACUBO is committed to diversity because it enriches and strengthens how we advance our mission, just as it does for institutions of higher education. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Our goal is to be the place where a diverse mix of talented people want to come, to stay and do their best work. Creativity and cross-team collaboration drive NACUBO’s achievements and contribute to individual success. All staff members are encouraged to think creatively about how they and NACUBO can address mission, member needs, and challenges that will inevitably arise from time to time. They are also encouraged to develop and nurture strong partnerships throughout the association. These partnerships help individuals, teams, and the association accomplish the activities, goals and strategies of the organization and of individual positions. Imagination, innovation, and curiosity are welcome, and all require some risk taking. NACUBO encourages staff to engage in bold thinking, to put forward new ideas and proposals, and to openly debate the risks – upside and downside – associated with new ideas. Each member of the NACUBO staff is responsible for creating and sustaining esprit de corps across the organization. To accomplish all of this, staff will need strong communication and strategic thinking skills. NACUBO is committed to nurturing these skills in all staff members. Position Summary Reporting to the Executive Assistant to the President, the Administrative Associate (AA) provides high-level administrative support to the senior leadership staff.  In addition, the AA may support the executive assistant to the president as needed. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Leadership Group Serve as an essential resource and point of contact for the senior leadership staff among external stakeholders. Develop and maintain internal and external working relationships to support the senior leadership staff’s agendas and priorities. Use a high degree of judgment and independent decision­ making in responding to external stakeholder requests. Manage, as requested, the senior leadership staff’s schedule, calendar, and contacts, and make requested necessary logistical arrangements (schedule virtual meetings, reserve conference rooms, invite attendees, and arrange for catering as needed). Greet the senior leadership staff’s visitors and guests upon their arrival virtually and in person. Collaborate with the office manager to arrange for catering needs and conference room set up. Manage and perform clerical and administrative tasks, including timely processing of requested invoices, bills, and expense reimbursements for senior leadership staff and ordering office supplies as needed. Manage and arrange requested transportation and lodging reservations, as well as event registrations, for the senior leadership staff and prepare complete travel itineraries. Ensure the senior leadership staff has the required background materials as requested. Prepare routine correspondence on behalf of the senior leadership for signature and edit and proofread all materials they sign. Maintain organized, accessible digital filing systems. Support weekly Leadership Group meetings by providing supporting materials on behalf of senior leadership staff. This may include recording, typing, and distributing meeting minutes in a timely manner. Perform additional duties as assigned.   Competencies Presence: The incumbent will regularly interact with senior executives from member institutions and organizations, senior leaders of other higher education associations and other partners, and other stakeholders and must feel comfortable representing the senior leaders and the organization. This includes strong virtual communication skills. (Zoom, Teams, etc.) Organized: The incumbent must demonstrate proficiency with document and workflow management. Strategic: The incumbent will proactively gather and analyze fragmented or incomplete information, identify patterns, draw sound conclusions, troubleshoot, and take decisive action to support the senior leaders’ goals and priorities. Analytical: The incumbent must be comfortable with a variety of research techniques needed to complete assignments. Strong communicator: The incumbent will prepare a wide variety of materials for internal and external audiences, and such communications must be clear, concise and compelling. Consultative: The incumbent must be comfortable engaging with others and actively listening before making recommendations for association action, strategies, or priorities. Self-starter: The incumbent thrives in a collaborative team setting. Team Player: The incumbent must possess a team spirit, approach relationships with a win-win perspective, and be accountable for their interactions in a collaborative work environment. Work Environment This position has a hybrid work arrangement, but the incumbent regularly works in the NACUBO office located in downtown Washington, DC. The incumbent will use standard office equipment, including a laptop or desktop computer, a phone, and a printer/copier. Temperatures in a remote and office environment may fluctuate.  Because in-person attendance at weekly senior leadership meetings in Washington, DC, is an essential function of this position, residency in Washington, DC, Maryland, or Virginia is required. Physical Demands Sedentary work: Exerting up to 10 pounds occasionally. To perform the duties of this position, the employee is regularly required to talk and hear. The employee may frequently be required to stand, walk, use hands and fingers to type, handle or feel, and reach with arms and hands. Position Type/Expected Hours of Work This is a full-time regular position. Typical days and hours of work are Monday through Friday 8:45 a.m. to 4:45 p.m. This position may be eligible for an alternate work arrangement (i.e., flextime), please refer to the Employee Handbook for details. There may be occasional evening and weekend work as job duties or projects require it. Travel Travel will occur and overnight travel is expected throughout the year. Travel is primarily local during the business day; however, some out-of-the-area travel and overnight may be expected. EEO Statement We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Other Duties Please note that this position description does not cover, contain, or list a fully comprehensive listing of duties or responsibilities that are required of the employee in this role. Duties, responsibilities, and activities may change at any time with or without notice. Competitive Benefits   Healthcare benefits are available with this position. Other benefits available include dental and vision. Life insurance, accidental death & dismemberment (AD&D), short- and long-term disability, and access to our employee assistance program (EAP). Retirement: Voluntary employee contributions and employer matching. Paid Holidays and Paid Time Off. Qualifications Some college preferred. Five years of progressively responsible administrative experience. Proficiency in using Windows-based applications Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Anybill or other bill payer platform, and database administration. Excellent verbal and written communication skills are essential. Strong time management and organizational skills to prioritize multiple tasks seamlessly and meticulous attention to detail. Proactive problem-solving with strong decision-making capabilities. Proven ability to build trust and strong working relationships across all levels of the staff. Strong administrative and organizational skills. Calm, professional demeanor and ability to maintain confidentiality. Flexibility to adapt to shifting priorities. Tech-savvy and quick to learn new systems. Mon, 15 Jun 2026 14:19:59 -0400 https://careers.msae.org/jobs/rss/22347074/coordinator-operations-projects https://careers.msae.org/jobs/rss/22347074/coordinator-operations-projects Alexandria, Virginia, NSSGA is the leading advocate for the aggregates industry. Its members – stone, sand and gravel producers and the equipment manufacturers and service providers who support them – produce the essential raw materials found in homes, buildings, roads, bridges and public works projects. NSSGA represents more than 90 percent of the crushed stone and 70 percent of the sand and gravel produced annually in the United States. Learn more at www.nssga.org . Position Summary As the Coordinator of Operations & Projects, you will provide project coordination and administrative support to advance NSSGA’s work—tracking timelines and deliverables, supporting cross-functional communication, and helping ensure day-to-day operations run smoothly.  Responsibilities include main-line phone coverage, scheduling and meeting support, preparing agendas, capturing action items, maintaining project documentation, and assisting with event and membership logistics.  This role offers a flexible hybrid work environment in the Washington, DC, area. The ideal candidate is proactive, highly organized, service-oriented, and able to prioritize across competing requests.  Key Position Responsibilities Operations and Project Coordination  Support day-to-day office operations and administrative functions.  Manage incoming calls to the main NSSGA line, mail and deliveries.  Maintain a welcoming, professional office environment.  Provide assistance as requested for meetings, including but not limited to arranging conference calls, note-taking, facilitating discussion groups, etc.   Support organizational projects and cross-functional initiatives.  Step in to assist with emerging priorities and time-sensitive needs.   Take ownership of tasks large and small to help the team succeed.  Government and Regulatory Affairs   Plan, coordinate, and track projects from initiation through completion, ensuring deadlines and deliverables are met.  Conduct research as needed.  Schedule and coordinate meetings, prepare agendas, and document action items.  Support cross-functional teams by facilitating communication and removing blockers.  Maintain a detailed record of invoices and match them against budgeted expenses to ensure fiscal accuracy and accountability.  Assist with inputting weekly actions into Policy Note.  Attend external meetings as needed.  Membership   Assist with database management (updating member records).  Assist in running queries and member lists for internal and external stakeholders.  Support member renewals and recruitment.  Collect, organize, and maintain data across spreadsheets, databases, or internal systems.  Maintain Meetings and Membership departments’ mailboxes and respond to inquiries within a timely manner.  Please provide resume and cover letter to hr@nssga.org . Located in Alexandria, VA, NSSGA provides a supportive work environment, excellent benefits and competitive compensation.   NSSGA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.   Experience & Skill Requirements   At least 1 year of experience in an office environment. Proficiency in data entry, spreadsheet tools, and project management software.  Strong verbal and written communication skills, including professional phone etiquette.  Excellent organizational skills and attention to detail.  Ability to prioritize and manage multiple tasks simultaneously.  Experience with data reporting or basic data analysis is a plus.  Strong problem-solving, troubleshooting, and follow-through abilities.   Tenacity and drive to learn and take on new tasks.   Fri, 12 Jun 2026 11:48:10 -0400 https://careers.msae.org/jobs/rss/22347251/membership-operations-coordinator https://careers.msae.org/jobs/rss/22347251/membership-operations-coordinator Alexandria, Virginia, Summary of Position : The Membership & Operations Coordinator provides administrative, customer service, membership, and accounting support to NENA staff, members, and association operations.  This position supports membership database maintenance, financial processing activities, member services, inventory logistics, and general administrative functions.   Position Responsibilities : Administrative & Executive Support Provide administrative support to VP of Membership, VP of Education, Certification and Partnerships, and other staff as needed. Support Board logistics, including scheduling meetings, distributing agendas, tracking chapter visits and schedules at the annual meeting, and assisting with Board elections process Coordinate incoming and outgoing mail, shipping, and conference inventory and supply requests Monitor and order office supplies; coordinate equipment or facility-related requests with vendors or building contacts as needed   Membership & Database Support Respond to member inquiries, route general phone calls, and assist members with account updates, login support, and profile access Register new members in the AMS; maintain and update membership records as needed and assist with chapter rebate tracking Support data integrity through database maintenance, cleanup, and update projects   Accounting & Finance Support Process and record check payments, credit card payments, ACH transactions, and related payment activity in accordance with established procedures Assist with ACH reconciliation, accounts receivable tracking, payment follow-up, and refund processing Support financial documentation processes, including W-9s, purchase orders, vendor forms, and related records Monitor expense management software to ensure approvals, compliance, and vendor account maintenance Monitor and respond to routine inquiries submitted through the accounting inbox   Cross-Functional Support Work collaboratively across revenue generating departments to ensure processes are in alignment Monitor state business registrations and renewals, insurance and benefits timelines to ensure deadlines and compliance requirements are met Assist with conference registration support Other duties as assigned Experience : Experience with customer service and basic accounting practices is preferred. Technical Competencies: Administrative Support Customer Service Database management Communication platforms, such as, Zoom, MS Teams Internet Browsers (Firefox, Chrome, Internet Explorer) Microsoft Office, including Word, Excel, PowerPoint, Outlook Office Administration Behavioral Competencies: Universal Competencies for All NENA Staff: Detail key behaviors necessary for each employee to perform effectively across whole organization.  Accountability: Hold self and others accountable for measurable high-quality, timely, and cost-effective results. Determine objectives, priorities, and delegates work—challenges poor performance in others. Collaboration: Build constructive working relationships with clients/customers, other work units, community organizations, and others to meet mutual goals and objectives; behave professionally and supportively when working with individuals from various ethnic, social, and educational backgrounds. Communication: Convey and receive information and ideas through various media to individuals or groups that engage the listener, help them understand and retain the message, and invite response and feedback. Keep others informed appropriately; demonstrate good written, oral, and listening skills. Competencies for the Membership & Operations Coordinator: Detail key behaviors necessary for each employee to perform effectively in their specific role.  Target behaviors guide the goal setting and performance evaluation process.  Attention to Detail: Demonstrate strong attention to detail and accuracy in data entry, financial processing, record keeping, and administrative tasks. Review work carefully to ensure completeness, accuracy, and consistency . Continual Learning : Assess and recognize own strengths and weaknesses. Pursues self-development. Decision Making: Break down problems into components and recognize interrelationships; make sound, well-informed, and objective decisions. Compare data, information, and input from various sources to draw conclusions; take action consistent with available facts, constraints, and probable consequences. Initiative: Proactive in finding business growth and improvement opportunities, streamlining processes, working with others, and successfully resolving issues. Managing Work: Show ability to plan, schedule, and prioritize work effectively; balance task requirements and individual capabilities; organize materials to accomplish tasks; and meet deadlines Planning and Organizing: Organize work, set priorities, and determine resource requirements; determine the sequence of activities needed to achieve goals in a complete and timely manner. Work Environment: This is a full-time, hybrid position with benefits. The role is based in Alexandria, VA, with two days per week in office and three days per week working virtually. How to Apply The applicant shall submit the following (pdf files only): Letter of interest detailing how the applicant meets each of the qualifications above and salary requirements Current resume Any relevant supporting documentation At least two professional references Via email to: memberservices@nena.org            The deadline to apply is 5:00 PM Eastern on July 10, 2026. Applicants will be notified in writing of the disposition of their application once a hiring decision has been made.   NENA: The 9-1-1 Association is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, political affiliation, genetic information, veteran status, ancestry, national or ethnic origin, or any other characteristic prohibited by law or by the NENA Ethics Policy. The applicant shall submit the following (pdf files only): Letter of interest detailing how the applicant meets each of the qualifications above and salary requirements. Fri, 12 Jun 2026 16:59:24 -0400 https://careers.msae.org/jobs/rss/22335854/association-and-event-coordinator https://careers.msae.org/jobs/rss/22335854/association-and-event-coordinator Madison, Wisconsin, The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This role is ideal for a highly organized, service-oriented professional who enjoys variety, thrives in a fast-paced environment, and takes pride in helping associations run smoothly behind the scenes. This position carries a particular emphasis on meeting and event coordination—supporting board and committee meetings, webinars, educational programs, and annual conferences from planning through follow-up. We are especially interested in candidates who enjoy the logistics and choreography of bringing people together and who want to grow their expertise in meetings and events. By owning the day-to-day details of operations, membership services, and meetings, the Coordinator allows client Executive Directors and senior staff to focus on strategy, governance, and growth. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement. Sound good so far? Momentum is a start-up association management company – we want eager professionals who want to embrace a fast-paced, start-up culture. Joining our team means hands-on experience in all aspects of client work and working directly with our Founders and across various teams. We want individuals who are willing to grow with us! Culture Fit: Non-Negotiables for Working at Momentum Skills, systems, and workflows can be learned. These are the non-negotiables when we talk about our team and why we will succeed. Client-First, Ego-Last Reliability is a Core Value Comfort with Ambiguity Process-Oriented, Not Just Task-Oriented Direct, Respectful Communication Ownership Mentality Respect for Time—Yours and Others’ Mission Alignment with Associations and Nonprofits Growth Mindset Without Drama Professional Judgment & Discretion Growth Path Momentum is growing, and this role is built with room to grow. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands. Why Momentum Association Management Momentum is a modern, mission-driven Association Management Company built to give associations flexible, high-quality support without the rigidity of traditional models. Team members enjoy meaningful work, hands-on exposure to meetings and events across a diverse set of organizations, flexible schedules, and a culture that values trust, professionalism, and growth. Compensation & Schedule We are targeting this role to be at $50,000 - $65,000 annually. Work from home, be online during core hours, and support meetings as needed, but flexible schedules are embraced Opportunity for growth as Momentum expands Our benefits continue to evolve as we do – we offer: ICHRA Reimbursements for Insurance Premiums Retirement plan with 2% company match Work from Home and Flex Schedules   Meeting, Event & Program Support Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics Membership Management Maintain accurate member records in association management systems (AMS) Respond to member inquiries regarding benefits, status, and engagement opportunities Generate membership reports and support retention and engagement initiatives Assist with membership communications, including emails and announcements Administrative & Operational Support Provide day-to-day administrative support for multiple association clients Manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries Prepare correspondence, agendas, meeting materials, and reports Maintain accurate digital filing systems and shared workspaces Support contract administration, basic invoicing, and expense tracking (as assigned) Prepare regular client KPI dashboards Cross-Client & Team Collaboration Manage competing priorities across multiple clients while maintaining attention to detail and deadlines Coordinate with Momentum team members to ensure consistent, high-quality service delivery Follow standardized processes while adapting to each client’s culture and needs Contribute to the continuous improvement of internal systems and workflows Qualifications & Experience Required 1–3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support – Have relevant skills? Let’s see if you are still a fit! Strong organizational and time-management skills with the ability to juggle multiple priorities and clients Excellent written and verbal communication skills High attention to detail and follow-through Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) Comfort working independently in a remote or hybrid environment Interest in meeting and event management, with a willingness to grow in this area Preferred (but not required) Experience coordinating meetings, webinars, or conferences (virtual and/or in-person) Familiarity with event registration or virtual meeting platforms (e.g., Zoom Webinars, Cvent, or similar) Familiarity with association management systems (AMS) or membership databases (MemberClicks, YourMembership, TradeWing) Experience with the Monday.com project management system or similar tools Comfort learning new technologies on the go Experience supporting boards, committees, or volunteer leaders Experience working with multiple organizations or clients simultaneously Mon, 08 Jun 2026 08:58:18 -0400 https://careers.msae.org/jobs/rss/22318834/advancement-coordinator https://careers.msae.org/jobs/rss/22318834/advancement-coordinator Remote, POSITION:            Advancement Coordinator FLSA STATUS:       Non-exempt REPORTS TO:        Senior Vice President, Advancement and Growth                                                                                         Summary of Position The Advancement Coordinator provides administrative, logistical, and data support to AMIA’s Advancement and Growth team. This role helps execute membership and corporate activities and deliverables, supports program operations and reporting, coordinates scheduling and materials for advancement initiatives, and ensures accurate tracking of contacts and activities in AMIA’s systems. The Advancement Coordinator works closely with the Senior Vice President, Advancement and Growth and cross-functional colleagues to support timely, organized, and donor-centered processes. Based on the duties described below, this is a full-time, non-exempt, fully remote position. This position reports to the Senior Vice President, Advancement and Growth. Dimensions This position has no direct reports. This position has no budget authority. Nature and Scope The Advancement Coordinator provides day-to-day coordination and operational support for corporate partners, membership and relationship-management activities. Working under the direction of the Senior Vice President, Advancement and Growth, the role helps keep advancement plans moving by coordinating schedules and communications, preparing meeting and materials, maintaining accurate records, and supporting basic reporting and follow-up. The position requires strong attention to detail, discretion with sensitive information, and the ability to manage multiple priorities in a deadline-driven environment. Principle Accountabilities Corporate partner operations support: Responsible for processing, tracking, and execution of contract deliverables across the AMIA enterprise spanning education, events, publications, member services, MarCom, and IT, ensuring deadlines and deliverables are met and records are complete, accurate, and up to date in AMIA’s systems. Partnership and communications coordination: Draft and format routine correspondence, acknowledgements, and partnership touchpoints; maintain templates; and support distribution needs in coordination with internal stakeholders. Scheduling and meeting support: Coordinate calendars, meeting logistics, and materials for partner, and internal advancement meetings; prepare agendas and briefing packets as requested; and track follow-ups and next steps. Data entry and reporting: Enter and maintain contact, activity, and project data; run routine reports and lists; support data hygiene efforts; and help reconcile information across sources to support advancement planning and decision-making Assists with data gathering, research, and preparation of summaries to support business intelligence and analytics activities. Prepares, edits, and consolidates presentations, reports, dashboards, and correspondence for senior leadership. Prepares and reconciles expense reports, assists with budget-related administrative tasks. Ensures effective relationships are built and maintained internally and externally while protecting confidential information. Other duties as assigned. Qualifications: Experience providing administrative or coordinator support, preferably in fundraising, membership, nonprofit operations, or another mission-driven environment. Strong attention to detail and ability to manage confidential information with discretion. Proficiency with common office technology (Microsoft 365), including spreadsheets and document formatting; comfort learning new systems (CRM/AMS) and following documented processes. Strong organizational and time-management skills, including the ability to prioritize, meet deadlines, and track multiple workstreams. Ability to communicate professionally in writing and verbally, work effectively in a remote, cross-functional team environment, and provide responsive internal customer service. Travel Requirements Must be able to travel occasionally, approximately 7–10 days per year, for AMIA meetings and/or advancement-related activities. Team and Company-Wide Responsibilities Works to resolve conflict directly, quickly, completely, and be able to give and take criticism constructively. Communicates clearly in one-on-one meetings and team meetings. Communicates clearly in writing by being clear, concise, well organized, and carefully proofread. Communicate deadlines with lead time for the team. Offer solutions or other options to improve current systems when identifying issues or presenting problems. Deliver a high level of customer service for internal as well as external customers. ----------------------------- At AMIA we are committed to diversity and creating an inclusive environment for all employees. We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status. EEO Employer/Vets/Disabled Qualified candidates will be contacted for interviews. No telephone calls will be accepted. Additional Information: Actual compensation will be based on skills, experience, qualifications, and other job-related factors.  This position is classified as non-exempt and is eligible for overtime in accordance with applicable laws. ------------------------- AMIA Benefits Snapshot AMIA offers a strong, employer-paid benefits package designed to support long-term wellbeing, financial security, and work-life balance. Work Schedule Full-time employees work a 35-hour work week , supporting flexibility and balance. Health & Insurance Coverage Medical : AMIA pays 100% of employee medical premiums up to a high-quality Gold-level plan through DC Health Link. Employees pay only the difference if selecting a higher-cost option. Dental & Vision : Employee-only coverage is fully paid by AMIA . Dependent coverage is available at employee cost. Life & Disability Insurance : AMIA fully covers life insurance (1.5x salary, up to $200,000) , plus short- and long-term disability insurance . Optional Coverage : Voluntary Aflac plans are available and fully employee-paid. Retirement 401(k) with immediate 100% vesting 3% employer safe harbor contribution , regardless of employee deferral Up to 6% employer match when employees contribute Pre-tax and Roth contribution options available Time Off Annual Leave : Accrues monthly (15 days per year for full-time staff) Sick Leave : 12 days per year, with rollover up to 24 days Personal Day : 1 paid day per year Paid Holidays : Includes all major federal holidays, Christmas Eve, and paid winter closure between Christmas and New Year’s Day Additional Benefits Flexible Spending Accounts for healthcare and dependent care Professional association membership provided (ASAE) Benefits Eligibility Benefits begin the first day of the month following hire . Estimated Annualized Range: $36,400–$54,600 Annualized amounts are estimates based on a 35-hour work week and does not imply a salaried or exempt classification. Additional Information: Actual compensation will be based on skills, experience, qualifications, and other job-related factors. This position is classified as non exempt and is eligible for overtime in accordance with applicable laws. Tue, 02 Jun 2026 13:48:58 -0400 https://careers.msae.org/jobs/rss/22302349/education-coordinator https://careers.msae.org/jobs/rss/22302349/education-coordinator Alexandria, VA, Title:    Education Coordinator Reports to: Program Manager, Executive Education About Us The leading global trade association dedicated to advancing convenience and fuel retailing, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to retailer and supplier members from more than 50 countries. The U.S. convenience store industry, with more than 152,000 stores nationwide selling fuel, food and merchandise, conducts 160 million transactions daily and had sales of $818 billion in 2025. A member-driven organization, NACS has 80-plus employees and an annual operating budget of approximately $60 million. NACS supports the industry through its media platforms, advocacy efforts, research, events, products & services, and industry initiatives, helping members stay informed and connected. NACS Media is the voice that connects the convenience and fuel retailing industry through various channels, including its award-winning monthly publication NACS Magazine , NACS Daily e-newsletter and other modern media such as its weekly Convenience Matters podcast and Convenience Corner blog. This is where ideas are shared, products are launched, and consumer needs are solved. NACS also is a hub for cutting-edge research, insightful analysis, innovative educational opportunities and key industry initiatives that aim to advance the future of convenience and fuel retailing, including the NACS Show, one of the largest annual tradeshows in the country; more than a dozen targeted and regional events; 5 executive education programs at  ivy-league universities and extensive advocacy to both elected leaders and the general public. Here is more about what it’s like to work at NACS. Position Overview NACS is seeking a highly organized and collaborative Education Coordinator to support the planning, development, and execution of our education programs. This role plays a key part in delivering high-quality learning experiences for our members across in-person and virtual formats Working as part of a five-person Education team, the Education Coordinator will exercise independent judgment in managing assigned education initiatives, speaker relationships, and program logistics for both established and emerging programs. This role is member-facing and requires professionalism, strong communication skills, and the ability to build relationships with industry professionals at all levels. The ideal candidate is proactive, detail-oriented, and eager to learn. The role is located onsite at NACS Headquarters in Alexandria, VA. Scope of Responsibilities: Along with other members of the Education team, coordinate end-to-end speaker management, including outreach, onboarding, content collection, scheduling, and on-site support for speakers that present at our annual NACS Show, a top 20 tradeshow with approximately 24,000 attendees Support production of education sessions at NACS events such as Day on the Hill, HR Forum, Loss Prevention & Safety Symposium and Forecourt Manage timelines, materials, and communications for education initiatives Serve as a point of contact for speakers, facilitators, and partners Track program performance, evaluations, and learner feedback to inform continuous improvement Provide on-site and virtual event support as needed, adapting to real-time changes, making decisions and execution Collaborate with internal teams (meetings, marketing, retail engagement) to ensure alignment and successful program delivery Support coordination of partnership communications, deliverables, and tabletop exhibit logistics for events Support webinar programming, with the opportunity to take on increased ownership and leadership of webinars as team responsibilities evolve Requirements: 1-2 years of experience in program coordination, education, training, or events Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple projects and deadlines in a fast-paced environment Proficiency in Microsoft Office and project management tools Comfort working cross-functionally with internal teams and external partners Experience working in a trade association or membership-based organization (preferred) NACS Culture We hugely value, invest in and are devoted to the constructive culture that we’ve built and work on every day at NACS. Almost everything we do requires broad, multi-department collaboration to ideate and execute creative initiatives that deliver compelling value to our members and our industry. What that requires is a relatively flat organizational structure that empowers teammates at different levels from all departments to constructively engage and support each other.  Titles really don’t matter in such an organization. What matters is a culture of constructive behaviors that relishes divergent perspectives to craft well thought-out initiatives and then come together to execute them. NACS Values: Do the right thing Focus long term In their terms Be fiscally responsible Strive for excellence The NACS Culture is highly collaborative, and we are better when we are together. NACS is a culture that believes in working together from the office. Other Pertinent Information Comprehensive Benefits Package Salary commensurate with experience Approximately 10% travel In-Office Position w/ Work From Anywhere (WFA) Days Metro Accessible – 2 blocks from King Street metro NACS is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis. All applicants will be considered for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, age, marital status, veteran status, disability, sexual orientation, and any other legally protected status. As the leading global trade association for convenience and fuel retailers, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to its retailer and supplier members from more than 50 countries. The U.S. convenience store industry, with more than 152,000 stores, conducts more than 160 million transactions daily and had sales of $860 billion in 2023. For more information, visit convenience.org . Follow NACS on LinkedIn , Twitter , Facebook and Instagram . 1-2 years of experience in program coordination, education, training, or events Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple projects and deadlines in a fast-paced environment Proficiency in Microsoft Office and project management tools Comfort working cross-functionally with internal teams and external partners Experience working in a trade association or membership-based organization (preferred) Tue, 26 May 2026 17:47:02 -0400 https://careers.msae.org/jobs/rss/22295611/program-manager https://careers.msae.org/jobs/rss/22295611/program-manager Arlington, VA, POSITION SUMMARY   The Program Manager is responsible for providing support to the association’s substantive law sections, career divisions, and Professional Development Committee. These substantive law sections and career divisions represent members in special areas of practice or unique demographics, and each is led by a group of volunteers. The Program Manager has shared responsibility for the planning and execution of the association’s national conferences and Section and Division activities. The Program Manager also provides direct assistance for the association’s FBA Annual Meeting and Convention and Leadership Summit. The Program Manager supports the Senior Director of Professional Development and is a member of the Professional Development Team.   ESSENTIAL DUTIES AND RESPONSIBILITIES   Manage logistics for in person, virtual, or hybrid Section and Division programming and national conferences, including but not limited to, planning schedules; venue specifications; catering and audiovisual; room blocks; registration setup; onsite materials; event shipments; speaker coordination; promotional materials; sponsorship deliverables; CLE materials; and tracking program history.   Provide administrative support for Section and Division activities, including but not limited to, scheduling and staffing conference calls; maintaining webpages; coordinating content and distribution of publications; circulating membership communications and administering communities; maintaining leadership rosters; updating leadership resource materials; administering elections; and processing reimbursements.    Provide administrative support for the Professional Development Committee and its programming, including but not limited to, scheduling and staffing conference calls; registration set up; speaker coordination; and promotional materials.   Manage event activity within the association’s database, including but not limited to, event configuration; processing registration and sponsorship transactions; generating and distributing invoices; assisting with payment application; and timely data entry.   Manage budget development, financial reconciliation, reimbursements, and forecasting for national conferences and sections and divisions, including distribution of sections and divisions quarterly activity statements.   Manage onsite management of national conferences and Section and Division events and assist with registration procedures including setup, tear down, lifting materials, organizing and packing items for shipment and oversee onsite volunteers and temporary staff when applicable.    Write Section and Division-related items for the e-newsletter and other communication channels and serve as a liaison to the Marketing and Communications Department for the creation of newsletters, brochures, and flyers.   Manage Meetings inbox and voicemails, providing timely customer support, escalating issues as appropriate, and ensuring consistent follow up across the Professional Development team.   Work with the Senior Director of Professional Development to develop budgets for each Section and Division and respective national conferences in conjunction with the FBA’s budget   Assist with site selection research and provide recommendations to the Senior Director of Professional Development regarding locations for national conferences and meetings.   Review contracts and work with the Senior Director of Professional Development to negotiate the best possible terms and appropriate contract clauses.   Keep abreast of trends and best practices regarding event execution, marketing, and attendance trends.   Periodic travel required by air, rail or automobile, whichever suits the needs of the association.   The qualifications and skills required for this position are as follows:   Bachelor’s degree preferred    Five (5) years of meeting planning and volunteer management experience   WordPress experience desired; Rhythm AMS experience a plus.   Attention to detail   Ability to multi-task   Proficient in Microsoft Office suite, Zoom, Adobe Acrobat   Excellent interpersonal skills and written/oral communication skills    Commitment to excellent customer/member service   Strong organizational skills   Self-motivation and flexibility   The ability to work in a “team” environment across departmental groups as well as autonomously   Must be able to travel and work occasional weekends to attend events and other off-site functions when applicable   Ability to lift at least 25 pounds   Fri, 22 May 2026 13:02:22 -0400 https://careers.msae.org/jobs/rss/22293126/meetings-coordinator https://careers.msae.org/jobs/rss/22293126/meetings-coordinator Washington, D.C., POSITION SUMMARY The Association for Community Affiliated Plans (ACAP) seeks a Meetings Coordinator to provide administrative support for conference and events functions.  Reporting to the Conference and Events Director, this position will assist in collaboration, coordination and delivery of materials for conferences and events hosted by ACAP.   The successful candidate will excel in maintaining effective communication and possess strong organizational and interpersonal skills. This role requires a detail-oriented individual capable of thriving in a dynamic work environment with the ability to work independently under general supervision and able to serve as a liaison to various points of contact.   PRINCIPAL DUTIES AND RESPONSIBILITIES The responsibilities of the Meetings Coordinator will include: Materials and Communications Coordination Draft and proofread email communications for conference attendees, including announcements and reminders. Develop event participant directories, badges, and other registration materials for meetings. Collect and assemble materials for participant folders and electronic distribution.  Provide vendor and sponsorship reports. Organize and coordinate materials for professional printing. Track deadlines and ensure timely follow-up on key initiatives.   Speaker Liaison Maintain ongoing communication with event speakers and presenters, coordinating logistical details, letters, travel arrangements, and collecting presentations. Update conference speaker tracking documents. Provide calendar invitations to event speakers. Meetings Administration and Technology Keep event timelines current and accurate. Manage ACAP’s meetings email folder, ensuring timely responses to inquiries. Maintain and update registration sites and web pages related to meetings, assisting in the generation of registration reports. Design, develop, and update conference mobile apps. Provide support for event registration website. Post meeting content to ACAP’s website. Create and track special event invitations. Conference and Events Support Provide support for events such as conferences and workshops. Onsite support for ACAP hosted conferences including registration desk, setup/tear down/packing of materials and general event assistance. Address member inquiries and resolve concerns in a timely manner. Other tasks as assigned.   QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS Minimum of two (2+) years of administrative experience.  Experience in associations, meeting coordination and logistics, a plus. Highly skilled in the use of Office 365 (including Outlook, Word, Excel, Teams, and PowerPoint) and Zoom with an ability to become familiar with organization-specific software.  Experience with event management and mobile app software preferred, Aventri knowledge desired.  Prior use of association or contact management software, MemberSuite and Informz, a plus. Excellent organizational and project management skills, with strong attention to detail.  Comfortable learning new technology platforms, including productivity tools, project management software (MS Planner) Ability to efficiently multi-task and adapt to changing priorities in a fast-paced environment.  Comfortable working independently with guidance and in a team environment. Possession of exceptional interpersonal and customer service skills.  Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities. Must exhibit high levels of professionalism. Exceptional written and verbal communications skills with ability to engage effectively with diverse members and participants.    ADA SPECIFICATIONS This position frequently operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. This position requires continuous walking, standing and moving about. Ability to lift up to 20 pounds. Ability to travel both locally and overnight.   EXPECTATION FOR ALL EMPLOYEES Support the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, professional demeanor, accountability, and ownership.   ORGANIZATIONAL INFORMATION ACAP is a national trade association which represents nonprofit and community-based Safety Net Health Plans.  Collectively, ACAP plans serve more than 30 million individuals enrolled in Medicaid, Medicare, Marketplace, and other public health coverage programs.  ACAP’s mission is to strengthen not-for-profit Safety Net Health Plans in their work to equitably improve the health and well-being of people with limited resources or significant health needs. COMPENSATION AND BENEFITS The pay offered to a successful candidate is competitive and determined by various factors, including education, work experience, job responsibilities, and ACAP’s practice of upholding salary equity within the organization.  The starting salary for the Meetings Coordinator is $25 to $30 per hour.    ACAP provides an excellent, comprehensive benefits package to employees, subject to eligibility. Medical, vision, and dental insurances Paid time off 401(k) retirement plan Flexible spending account Parental leave Short and long-term disability insurance Training & development   Reports To :                Director, Conference and Events Employment Type :     Full-time, on-site (37.5 hrs./week) FLSA Status :                Non-Exempt Revision Date :            May 2026 Work Authorization : Must be able to legally work for ANY employer in the U.S. without sponsorship. Location :                         The position is located in Washington, DC., in person. Occasional local travel (less than 10%).   Please submit resume and cover letter to: ACAPjobs@communityplans.net Place “ Meetings Coordinator ” in the subject line.   No phone calls. No staffing agencies or placement firms.    ACAP is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, sex, religion, national origin, or any other characteristic protected by law.   Thu, 21 May 2026 15:16:00 -0400 https://careers.msae.org/jobs/rss/22286871/member-retention-lead-fully-remote-not-for-profit-association https://careers.msae.org/jobs/rss/22286871/member-retention-lead-fully-remote-not-for-profit-association D.C., The Membership Retention Lead plays a key role in supporting member retention, engagement, and overall member experience across the organization. This position combines relationship-building, operational coordination, and data-informed outreach to support renewal efforts for school and individual members. Working closely with teams across the organization, the Membership Retention Lead helps ensure members receive timely support, remain connected to AMS resources and programs, and experience consistent, responsive service throughout the membership lifecycle.  In this role, you will play a vital role in:  Strengthening member retention through proactive outreach, relationship management, and renewal engagement   Supporting a high-quality member experience across membership services, communications, and engagement touchpoints  Managing membership operations related to renewals, invoicing, event registration support, and member records Key Responsibilities:  Member Retention and Renewal   Partner with the Senior Director to execute and continuously refine renewal outreach strategies for school and individual members, including targeted engagement plans for at-risk members   Lead proactive outreach to members including onboarding check-ins, mid-year touchpoints, and pre-renewal engagement to strengthen member satisfaction, connection, and long-term retention  Monitor renewal activity and member engagement trends, identify retention risks and opportunities, and share insights and recommendations to support retention planning and decision-making Collaborate with the Senior Director and Marketing team on the development, implementation, and assessment of retention campaigns and member communication strategies Maintain accurate renewal records, oversee timely processing of renewals, and help identify opportunities to improve renewal processes, workflows, and member experience operations  Member Experience and Engagement  Serve as a primary point of contact for member questions, concerns, and support needs  Monitor shared inboxes and ensure timely, clear, and helpful responses Identify gaps in member understanding or engagement and recommend improvements Support engagement initiatives including AMS Connect, Resource Library, and other member benefits Monitor member interactions and conversations to surface trends, needs, and opportunities for outreach  Membership Operations Support  Process membership applications, renewals, and account updates with accuracy and timeliness  Manage invoicing, payments, and follow-up on outstanding balances i Maintain accurate member records and documentation within the database Assist with data tracking and reporting related to retention and engagement Support continuous improvement of workflows by identifying inefficiencies  Events and Cross-Functional Support  Support membership-related aspects of event registration, including member inquiries, registration support, and reporting  Collaborate with Events and Marketing teams to ensure alignment in member communications and experience Participate in the execution of the Annual Conference and other events with a focus on member experience  Other Responsibilities  Support special projects as assigned  Contribute to a collaborative, responsive, and member-focused team environment  WHEN APPLYING, PLEASE INCLUDE COVER LETTER. While AI tools may be used for proofreading or editing, we are most interested in hearing your authentic voice to understand why this position is a strong fit for you. Experience in membership services, customer success, account management, client services, nonprofit engagement, admissions/enrollment, hospitality, or another relationship-focused role   Demonstrated ability to build positive relationships, support retention efforts, and provide high-quality service in a fast-paced environment  Strong written, verbal, and interpersonal communication skills Ability to manage multiple priorities simultaneously while maintaining strong attention to detail, accuracy, and follow-through  Strong organizational and problem-solving skills with the ability to work independently, take initiative, and identify opportunities for improvement  Experience working with databases, CRM platforms, association management systems, or similar technology tools to maintain records, track activity, and support reporting  Proficiency in Microsoft Office Suite and comfort learning and navigating new technology platforms and systems  Ability to analyze information, identify trends or gaps in member engagement, and recommend solutions that improve member experience and retention  Experience supporting invoicing, payment follow-up, collections, or account reconciliation preferred  Demonstrated ability to communicate effectively with constituents, including a pleasant, friendly, and courteous telephone manner; strong customer service skills; demonstrated ability to maintain records and information in an organized manner AMS has a strong benefit package including Medical, Dental, Vision, 403(b), Life Insurance, Long Term Disability and generous Paid Time Off, Sick Days, Holidays and other time off. The American Montessori Society is an equal opportunity employer and does not discriminate on the basis of sexual orientation, gender identity or expression, race, color, religion, national origin, sex, age, marital status, disability, veteran status, genetic information, family responsibility, political affiliation or any other status protected by applicable laws. Sun, 24 May 2026 12:31:06 -0400 https://careers.msae.org/jobs/rss/22284642/accreditation-manager https://careers.msae.org/jobs/rss/22284642/accreditation-manager 100% remote or hybrid for those in Dallas, TX, Support excellence in education through accreditation leadership. Are you passionate about maintaining high standards in healthcare education? The American Association for Respiratory Care (AARC) is seeking a detail-oriented and collaborative Accreditation Manager to oversee and enhance our Continuing Respiratory Care Education (CRCE) Accreditation program. This is a unique opportunity to contribute to the advancement of respiratory care by ensuring educational offerings meet rigorous standards and support professional development. About AARC Founded in 1947, AARC is the premier professional association supporting over 41,000 respiratory therapists nationwide. We are a mission-driven organization committed to advancing respiratory care through education, advocacy, research, and professional development. What You'll Do Manage the review and approval process for all CRCE Accreditation applications. Ensure compliance with AARC standards and industry best practices. Audit accreditation applications and external stakeholders to maintain quality assurance. Develop and maintain accreditation policies, procedures, and training materials. Collaborate with internal teams and external partners to streamline workflows and improve member experience. Support AARC conferences and events by managing CRCE credit processes. Provide guidance on state licensing requirements and National Board for Respiratory Care (NBRC) Credential Maintenance Program. Serve as a liaison with technology platforms to facilitate seamless accreditation operations. Contribute to educational initiatives and member support resources. What You Bring Bachelor's degree required. Minimum of 4 years of accreditation experience in a healthcare setting. Strong understanding of adult learning principles and Continuing Education (CE) processes. Excellent organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite and digital platforms. Ability to work independently and collaboratively in a fast-paced environment. Attention to detail and commitment to accuracy. Why Join Us? National influence in shaping respiratory care education Supportive, mission-driven team culture with opportunity to innovate and lead in a high-impact field Salary range of $65,000-$70,000, depending on experience Hybrid work schedule (in office 2 days, remote 3 days) or fully remote if located outside the Dallas, TX area Paid time off includes ample vacation, sick, and personal hours plus 12 paid holidays Office closed between Christmas and New Year's (paid time) Medical, dental, and vision insurance with a substantial portion of the premium paid for by AARC Health Savings Account - AARC contributes half of the annual contribution limit Employer paid short-term disability, long-term disability, and Employee Assistance Program 401k plan including up to an 8% employer contribution Tuition reimbursement Ready to Elevate Respiratory Care? Submit your resume and cover letter by clicking the apply button.   Please note that, due to compliance requirements, we are unable to accept applications from individuals residing in California. Applicants must be authorized to work in the United States and reside in a state other than California or be willing to relocate outside of California. The American Association for Respiratory Care is an equal opportunity employer and committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, protected Veteran status, or any other applicable legally protected characteristics. Thu, 28 May 2026 11:04:45 -0400 https://careers.msae.org/jobs/rss/22284687/programs-coordinator https://careers.msae.org/jobs/rss/22284687/programs-coordinator Chicagoland Area, Founded in 1919, Zonta International is a global human rights organization working to build a better world for women and girls. Today, Zonta operates in 65 countries, bringing together members worldwide to advance gender equality through service and advocacy. Guided by its core values of integrity, respect, equity and inclusion, friendship, and global community, Zonta works to ensure that women’s rights are recognized as human rights. Its global efforts focus on eliminating violence against women and girls, promoting equal access to education, strengthening women’s participation in decision making, and advancing gender responsive approaches to climate justice. Zonta International is nonpartisan and nonsectarian and holds consultative status with the United Nations, reflecting its long-standing commitment to ethical leadership, strong governance, and global impact. What You Will Focus On The Programs Coordinator is a key member of the Programs Team, which oversees all Zonta’s international service and advocacy efforts and education programs. The Programs Coordinator is responsible for the administration of Zonta International’s fellowship, award and community grant programs. This individual serves as the liaison between Zonta International and Zonta districts and clubs, applicants, recipients and educational institutions on all matters related to these programs. The Programs Coordinator will also play a key role in the development, implementation and ongoing growth and maintenance of an alumnae engagement program in collaboration with the Programs & Events Manager. Essential Job Duties and Responsibilities Education Fellowships and Awards Coordinate the day-to-day administration of the Amelia Earhart Fellowship, Zonta Women in Business Leadership Award, Zonta Women in STEM Award and Zonta Young Women in Leadership Award. Prepare application materials. Acknowledge and process applications. Review applications for eligibility or prepare applications for committee/jury review. Prepare ballots for Board approval. Coordinate recipient announcements. Prepare bios and ensure accuracy of information provided for announcements and other communications. Coordinate payments to recipients. Prepare mailings to members, recipients and schools. Maintain communication with past recipients. Serve as the staff liaison to the Amelia Earhart Fellowship Committee and award and grant juries. Manage the creation and administration of the AwardSpring platform for the Amelia Earhart Fellowship application. Respond to requests for program information and applications from members, applicants and schools. Maintain records of all current and past award recipients. Zonta Community Give Back Grants Coordinate the day-to-day administration of the Zonta Community Give Back Grants program. Prepare application materials. Acknowledge and process applications. Review applications for eligibility or prepare applications for committee/jury review. Prepare ballots for Board approval. Coordinate grantee announcements. Coordinate payments to grantees. Prepare mailings to members and grantees. Maintain communication with past grantees. Serve as the staff liaison to the Zonta Community Give Back Grants jury. Alumnae Engagement Collaborate with the Programs & Events Manager to develop and implement an alumnae engagement strategy for all past recipients of Zonta International’s fellowships, scholarships and awards. Ensure the ongoing maintenance of this program through clearly defined strategies and KPIs. Program Communications & General Administration Prepare program materials for the Zonta International website and ensure fellowship, award and grant pages are kept up-to-date and relevant. Assist with collecting and compiling program information for The Zontian magazine, Foundation Annual Report, and other publications. Support the Programs & Events Manager with other Programs Department activities and initiatives, including planning for the annual Commission on the Status of Women. Respond to unsolicited funding requests. Support International Board meetings and other meetings as requested. Other projects as assigned. What We Offer A team that genuinely cares for and discusses issues related to women and girls. Ability to establish a personalized daily 7.5 hours work schedule with a start time between 7:00 am and 9:00 am. Note: some overtime hours are required based on priorities throughout the year. Substantial paid time off and holiday pay (11 paid holidays, plus the period between Christmas Eve and New Year’s Day). Generous health insurance benefits, 401K, and life and disability insurance. Location (hybrid) This is a hybrid position based in Oak Brook, Illinois. The staff works remotely three days a week and in-office a minimum of two days a week (Tuesday and Wednesday). Additional in-office work is required for training and special meetings, including orientation and onboarding. Working Conditions/Physical Requirements   Ability to lift 15 lbs. Occasional evening and weekend hours will be necessary to support committee and volunteer meetings. Frequency will vary based on organization’s needs. What You Will Bring Two years of college education required; bachelor’s degree preferred. Minimum 4 years of experience in non-profit program administration. Competencies in MS Office including Word, Excel and PowerPoint preferred. Excellent verbal and written communication skills. Great interpersonal skills that are relatable to members whose first language is not English. Demonstrated ability to work as a member of a team. Organized with a commitment to project management and deadlines, yet able to adapt to changing priorities. International experience desired, fluency in a second language helpful. Ability to work as needed to meet deadlines, participate in conference calls or support Board meetings (travel is possible but not required at this level). Mon, 18 May 2026 13:59:42 -0400