The CEO Administration team is looking to add a member to provide administrative, scheduling, and project support to the CEO/EVP.
Tasks include, but are not limited to:
Managing an extremely active and changing calendar.
Assist with planning, agenda development, dissemination of materials, execution, and follow-up of meetings for the CEO.
Anticipate needs of the CEO and maintain effective lines of communication.
Develop and edit meeting and presentation materials.
Assist with composing internal and external communications.
Screen calls and review correspondence and e-mails, and draft responses for CEO as appropriate.
Arrange complex and detailed travel plans and itineraries and process expense reports in a timely manner.
Ideal candidates will have:
Bachelors’ degree in nonprofit management, communications, business, public health or related discipline, or an equivalent combination of relevant education and work experience required.
2 years general administrative experience required, including managing staff appointments/calendars with complex scheduling that change frequently and creating correspondence and meeting materials (ie, PowerPoint presentations); experience supporting executives and/or Board strongly preferred; experience arranging travel and meeting logistics, and monitoring budgets highly desirable.
Must be extremely detail oriented, take initiative, able to manage multiple priorities simultaneously, handle sensitive and confidential information with discretion, and serve as a cooperative team member who maintains a positive attitude and collaborates effectively with various internal and external constituents. Promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
Excellent organizational, interpersonal, diplomacy, decision making, and oral/written communication skills essential, as well as the ability to apply critical thinking in managing the CEO’s complex schedule.
Must work well under pressure, be able to adapt to rapidly changing priorities, with the ability to be highly flexible in working beyond scheduled hours and continuously reprioritizing work to accommodate new/changing commitments and project initiatives.
Advanced technical acumen with proficiency in MS Outlook, Word, Excel and PowerPoint, and the ability and willingness to quickly learn and utilize new technologies is essential.
Experience with Adobe Acrobat and Web maintenance software (ie, SharePoint) strongly preferred.
Some travel and overtime may be required.
Hybrid work environment of 40% of work time in the office per month.
All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.