The HR Coordinator reports to the Chief of Staff and is managed by the Senior HR Business Partner and is responsible for providing administrative support in the areas of benefits administration, new hire processing, HRIS management, records management, and a variety of HR functions and initiatives. Additionally, the Coordinator will serve as the primary point of contact for administrative inquiries and will provide premier customer service support to internal clients and potential talent. This position must be able to work well independently with minimal supervision and exercise sound judgment.
DUTIES & RESPONSIBILITIES
Responsible for updating records in ADP Workforce Now
Partner with ADP support to resolve timekeeping and leave management errors
Provide Time & Attendance support to employees and managers
Conduct ADP training with new hires and managers
Manage New-Hire Set-Up in ADP
Audit ADP payroll records to ensure benefit deductions are processed effectively
Generate and manually create 403b funding reports in accordance with payroll schedule
Complete ACH electronic transfer forms for Finance
Process qualifying event changes for all benefits
Process new hire benefits enrollment and terminations
Assist in reconciling benefits invoices to resolve any billing or enrollment discrepancies
Personnel records management (electronic and hardcopy)
Audit files on routine basis to ensure compliance
Assist in processing of new hire paperwork (I9, Tax Forms, )
Process address changes and update records as needed
Organize intranet files to ensure appropriate accessibility for staff
Collaborate with stakeholders to develop onboarding schedule using template
Prep workstations in preparation for new hire
Process new hire administration in accordance with new hire checklist
Post job announcements to appropriate job boards and announce to staff
Manage recruitment email inbox
Pre-screen resumes and forward to Hiring Managers appropriately
Assist in scheduling interviews and communication with candidates
Assist in drafting offer letters using templates
Manage HR email inbox to provide timely and accurate responses to staff inquiries
Engage with virtual and on-site employees to effectively resolve inquiries
QUALIFICATIONS & REQUIREMENTS
Bachelor’s degree preferred or equivalent experience
Minimum of 2-4 years’ experience providing Human Resources administrative support
Experience with HRIS system or ability to quickly learn and master database management system
Strong attention to detail
Demonstrated ability to manage multiple, simultaneous assignments and set appropriate priorities
Outstanding professionalism and interpersonal and communication skills
Throughout adept to using Microsoft Office applications, including PowerPoint and Outlook
Serious commitment to providing excellent client service experiences with high level of motivation
This position is based in Washington, DC. This position may be eligible for telecommuting options in accordance with the organizational policy.
AWHONN remains committed to protecting the health and wellness of our staff while continuing to serve our membership who are sacrificing so much to serve their communities. In support of our mission, AWHONN is still actively recruiting for vacant positions. However, due to the COVID-19 pandemic, to help ensure the safety of our staff and applicants, all job interviews will be conducted by phone or virtually until further notice.
The Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a 501(c)3 nonprofit membership organization that promotes the health of women and newborns.
Our mission is to improve and promote the health of women and newborns and to strengthen the nursing profession through the delivery of superior advocacy, research, education and other professional and clinical resources to nurses and other health care professional.