Sponsored Programs 

The American Academy of Pediatrics (AAP), the nation’s leading advocacy organization for children’s healthcare, seeks a detail-oriented professional to join our Finance and Accounting team with federal government grant management experience, budget preparation, reporting, and experience utilizing government financial database systems. The individual in this role with manage assigned sponsored programs (grant funding and other agreements) and liaison with public health program staff to prepare and review grant funding applications, budgets, budget narratives, and expenditure reports, ensuring pre- and post-award compliance with legal, reporting, and other sponsor requirements. Located at our Chicago suburb headquarters in Itasca, IL, this role will work remotely until at least March 25, 2022, with most likely a hybrid re-entry plan. All individuals must be fully vaccinated against COVID-19 by first day of employment. 

Some tasks include:
1.  Ensure compliance with American Academy of Pediatrics (AAP) policies, financial procedures, Generally Accepted Accounting Principles (GAAP), and program regulations and reporting requirements on assigned sponsored programs (e.g., OMB Circulars, Uniform Guidance, Financial Accounting Standards Board (FASB) standards).
2.  Track deadlines and sponsor requirements and assist program staff with timely submissions of applications, progress and financial reports, prior approval requests, budget revisions, and other required filings. 
3.  Conduct ongoing budget review meetings with program staff to ensure integrity of data, prioritize spending on programs with expiring funds, analyze variances and effectively manage the financial activities of assigned programs. Monitor proper charging of salary, cost sharing and other costs and allocations.
4.  Prepare journal entries, releases from restriction, invoices, electronic payment requests, account reconciliations and reports required for AAP monthly close and program reporting periods.  
5.  Ensure procurements are competitive and comply with AAP Grant Procurement Policy and are properly documented on SharePoint site. 
6.  Advise staff on compliance and interpretation of sponsor regulations, policies, and procedures, as well as fiscal allowability.
7.  Assess subrecipients’ risk of non-compliance and determine monitoring requirements, submit required Transparency Act reports and execute the annual certification process. 
8.  Maintain program account codes, budgets, other information in financial systems and required documentation on collaboration sites.
9.  Prepare workpapers and documentation for Federal Single Audit and Indirect Cost Proposal.  
10. Continuously evaluate sponsored program-related processes and systems to improve overall efficiencies and effectiveness of related activities and enhance end-user experiences.
11. Maintain expertise and keep abreast of changes to regulations to provide information and training to AAP staff on regulations, procedures, and best practices.
12. Act as liaison between sponsors and departments. Ensure and high degree of customer focus and satisfaction, and maintain a collaborative, positive team spirit that encourages cooperation and communication between key service units and staff.

Qualifications needed:
1.  Bachelor’s degree in accounting or a related discipline or an equivalent combination of relevant education (including accounting courses) and work experience required. 
2.  Two to three years related sponsored programs (grant and other contracts) management required, including governmental grants, budget preparation, reporting, and using financial database systems. Experience collaborating with multiple stakeholders and strong working knowledge of governmental regulations and reporting websites essential. Federal grant, post-award experience preferred.
3.  Excellent communication, interpersonal, collaboration, organizational, critical thinking, and analytical skills required. Strong technical acumen required with proficiency in MS Office and financial systems, and the ability to learn and apply new technologies; experience with financial software (e.g., Acumatica), federal websites (e.g., PMS, Grants.gov, GrantSolutions, HRSA EHBs, CDC SAMS, FSRS), project or grant software, collaboration software (e.g., SharePoint, Teams, WebEx) strongly preferred. Must be able to maintain a high level of accuracy, secure confidential information, manage multiple priorities simultaneously, meet tight deadlines, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and maintain and promote a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion. Proficiency at researching and applying technical guidance. Ability to promote and embrace change and translate financial language into non-financial terminology for program staff essential. Some evening and weekend work may be required, particularly around month and year-end close.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.  

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.