NATIONAL GUARD ASSOCIATION OF THE UNITED STATES INC
Location: Washington DC
Type: Full Time
Administrative, Clerical, Support
Summary: Responsible for providing administrative and secretarial support for the chief of staff and all other directorates. Responsible for typing, filing, and scheduling. Responsible for performing duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Responsible for answering non-routine correspondence and assembling highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Exercises independent judgment which is required to plan, prioritize, and organize diversified workload, and recommends changes in office practices or procedures by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the directorates. *
Creates and develops visual presentations for the chief of staff. *
Establishes, develops, maintains, and updates filing system for the chief of staff and the directors as well as retrieves information from files when needed. *
Organizes and prioritizes large volumes of information and calls. *
Sorts and distributes mail when needed as well as drafts written responses or replies by phone or e-mail when necessary and responds to regularly occurring requests for information. *
Answers phones for organization and takes messages or fields/answers all routine and non-routine questions as well as works in cooperation with other nonexempt staff to cover phones. *
Greets and directs visitors to the organization. *
Handles confidential and non-confidential routine information and explains policies when necessary. *
Works independently and within a team on special nonrecurring and ongoing projects as well as acts as a project manager for special projects, at the request of the chief of staff, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures. *
Coordinates coverage of desk duties and division of workload with other non-exempt employees. *
Types and designs general correspondences, memos, charts, tables, graphs, and business plans as well as proofreads copy for spelling, grammar and layout, making appropriate changes. *
Maintains responsibility for accuracy and clarity of final copy. *
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Microsoft Word. Microsoft Excel, Microsoft Outlook, and NetForum Enterprise.
High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.
Knowledge, Skills, and Other Abilities:
Ability to work independently on assigned tasks as well as to accept direction on given assignments
About NATIONAL GUARD ASSOCIATION OF THE UNITED STATES INC
The National Guard Association of the United States was established in 1878 with the mission to remain a full strategic partner with our state associations and congressional delegations enabling effective communication of our message to continuously improve our relevance, readiness, modernization and quality of life, while promoting our rich militia heritage as the nation’s first military organization.