Target Markets Program Administators Association (TMPAA)
Location: Wilmington, Delaware
Type: Full Time
Required Education: 4 Year Degree
Hospitality, Travel, Tourism
Please provide salary expectations / requirements.
The Conference Manager will organize annual conferences for the association by coordinating and overseeing all aspects of conference planning, including selecting appropriate venue, identifying and selecting speakers, scheduling activities, transportation, accommodations, coordination with venue staff and generally ensuring successful events.
Duties and responsibilities
Plan the scope of the event, including its time, location, and cost
Identify, evaluate and select appropriate meeting sites based on size, cost, appearance, amenities, location and other factors to select the most appropriate venue
Solicit bids from venues and service providers
Inspect venues to ensure that they meet the conference requirements
Conduct market research, gather information and negotiate contracts for services, dates, times, and spaces
Organize facilities and manage all event details such as agenda, topics, featured speakers, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
Ensure compliance with insurance, legal, health and safety regulations; obtains necessary permits from fire and health departments
Coordinate event services such as rooms, transportation, and food for guests, attendees, speakers, or other parties
Coordinate registration process for event participants
Carefully supervise event preparation activities
Schedule and monitor event activities to ensure attendees are satisfied Proactively handle any arising issues and troubleshoot any emerging problems during events
Acts as a liaison with members, vendors and other participants, including high-level contacts such as CEOs, presidents and senior vice presidents
Review event invoice and approve payments
Provide feedback and periodic reports to stakeholders
Propose ideas to improve services and event quality
Conduct pre- and post – event evaluations and report on outcomes
Track the overall event expenses regularly
Maintain current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications
Develops media relations, membership communications, online and website activities
Works with staff to grow event attendance and identify sponsorship opportunities
Works with advisory committee to organize and implement workshops and presentations for conferences meetings
Performs other related duties as assigned
Bachelor’s degree in hospitality, meeting/event planning, marketing or related field
At least five years of experience in planning large events/conferences.
Experience in the insurance industry is a strong plus.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and meticulous attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Creative and effective problem-solving skills.
Ability to prioritize tasks and to delegate when appropriate.
Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.
Thorough understanding of legal regulations and permits required for events.
Proficient with Microsoft Office Suite or related software.
A small staff environment requires a balance of independence and collaboration and at times requires additional duties outside of the assigned job description. Must appreciate variety and the ability to be involved in all aspects of the organization and understand that we are all responsible for Association’s success.
About Target Markets Program Administators Association (TMPAA)
The Target Markets Program Administrators Association (TMPAA) is an organization dedicated to the unique challenges of insurance program specialists. The TMPAA defines program business as insurance products targeted to a niche market or class, generally representing a book of similar risks placed with one carrier.
Target Markets began as a concept in 2001 with a business plan to align only with specialists in insurance programs. The goal was to provide more efficient access to decision-makers and the resources required to run a successful program operation. After receiving enthusiastic support, an executive director was hired in January 2002 and began developing membership in this new association. The most recent TMPAA events attracted almost 1000 program business professionals to the annual summit in October and close to 700 at the mid-year in May.
As of January 2021, Target Markets has grown to 495 members, 327 of which are agencies who specialize in programs. The TMPAA now has 65 carrier partners committed to program business who provide unprecedented access to decision makers from these companies at both national meetings, allowing both the administrator and company to f...orge successful partnerships for new program business opportunities. The association also has a group of over 100 elite service provider members offering business solutions for TMPAA members.