This position serves as operational and administrative support for WSWA’s State Government Affairs team.
This position is the hub of a collegial, high energy, fast paced, and collaborative governmental affairs department. The ideal candidate is personable, flexible, highly organized, and efficient with an excellent ability to multitask and prioritize and must be a self-starter able to work without close supervision.
Candidate will be expected to provide in- office administrative support to a team that is frequently traveling. Candidate must be able to anticipate department needs, prioritize assignments, and work in a fast-paced, non-hierarchical environment.
Prepare formatting and coordinate daily, weekly, and monthly communications with WSWA-member companies and Advisory Council members / State Association members.
Coordinate administrative tasks including event sponsorships, product donations, and travel.
Track team schedules and coordinate meetings within the team and with other departments.
Work with coordinators in other departments to manage projects and deliverables.
Assist with proof-reading, editing and creation of advocacy materials.
Assist with maintaining legislative tracking database and run legislative reports and maps of national landscape for key issues.
Aggregate agenda items from multiple departments for daily and weekly internal meetings.
Perform administrative tasks, including managing calendar, travel arrangements, expense report preparation, processing invoices and internal paperwork, etc., in support of two Senior Directors, State Affairs and Executive Vice President, Government Affairs.
Organize and maintain myriad department files and calendars.
Assist in execution of WSWA events, coordinating with other internal departments and vendors as needed.
Serve as central communications point for state and regulatory staff members.
Create and prepare weekly staff meeting agenda and materials.
Able to consistently meet deadlines.
Strong interpersonal skills, patience and ability to interface with all levels of management.
Team player, collaborative, and possess excellent written and verbal communication skills.
Bachelor’s degree preferred.
Mastery level in Microsoft Office Suite (specifically Word, Excel, and PowerPoint).
Limited travel required for WSWA Membership events (2-3 times a year).