The International AntiCounterfeiting Coalition (IACC) is an international non-profit association dedicated to combatting counterfeiting and piracy. IACC’s member-driven organization is comprised of a cross section of business and industry - from automotive, apparel, luxury goods and pharmaceuticals, to food, software and entertainment. IACC members also include law firms, investigative and product security firms, government agencies and intellectual property associations who are committed to fighting counterfeiting and piracy.
As the leading voice for companies on counterfeiting issues, the IACC conducts advocacy, enforcement training, and public awareness at the national and international level. We partner with associations and governmental bodies around the world to carry out our initiatives and improve industry and government efforts to combat counterfeit products.
The IACC is seeking bilingual (English/Spanish) candidates to handle administrative duties and provide event assistance. The position will entail three main areas: 1) ensure smooth office operations on a day to day basis; 2) assist with event planning for IACC conferences, with a focus on our Latin America Regional Brand Protection Summit; and 3) website and database maintenance.
The Latin America Regional Brand Protection Summit is an annual event bringing together close to 300 government officials, brands, and IP experts from Latin America, the U.S., and other countries. The Administrative Assistant will be tasked with coordinating with attendees from Latin America and assisting with event preparations. As a result, written and oral fluency in Spanish will be required. Please note, only candidates who are fluent in Spanish will be considered for this role.
This is a great opportunity for someone who is interested in working at an international non-profit organization and who wants exposure to international programs and communications with stakeholders around the world.
Office and Administrative
Welcome office visitors and guests
Handle all aspects of office operations such as: maintaining supplies and equipment, calling for repairs, managing vendors and suppliers, sorting mail, etc
Set up calls/meetings for IACC staff as needed
Arrange domestic and international travel and accommodations
Handle incoming checks and invoices
Answer phone calls and direct caller to relevant staff, or take messages
Act as contact point for IT vendor
Set up and maintain filing system (as needed)
Monitor and answer or field email inquiries going into the general IACC email inbox
Assist the Event Coordinator with event preparations, specifically our Latin America Summit and Annual Conference.
For the Latin America Summit: Send invitations and liaise in Spanish with government officials and other attendees in Latin America; answer relevant questions regarding the event; assist with liaising with the hotel on event logistics
Website, Database and Membership Tasks
Manage and execute website updates
Set up and send eblast communications
Update contact database
Set up event registration pages and track attendees using event registration software
Coordinate with website service provider on technical issues or updates to the IACC website
Review and approve web-app submissions by members and non-members (job listings, Find an IP Expert profiles, etc.)
Assist with processing new members and other related membership functions
Assist in the transition of our CRM and website software to another program
The position may entail travel.
The position will be located in Washington, D.C.
The IACC is committed to the policy of Equal Opportunity prohibiting discrimination in employment because of race, color, religion, gender, national origin, sexual orientation, political affiliation, age or disability.
Please include your resume, a cover letter and desired salary range in your application.
Skill Requirements and Professional Qualities
Fluency (written and oral) in Spanish is required. Only candidates who are fluent in Spanish will be considered.
Proficiency in MS Office (Microsoft Word, PowerPoint and Excel)
Exceptional communications skills and organizational skills
Solid writing and verbal communications skills
Ability to multi-task and prioritize tasks
Essential qualities: dependable, punctual, resourceful, detail-oriented, adaptable, friendly and possesses professional attitude and appearance
1-2 years’ experience in a receptionist and/or administrative function
About International AntiCounterfeiting Coalition (IACC)
The International AntiCounterfeiting Coalition Inc., (IACC) is a Washington, D.C.-based non-profit organization devoted solely to combating product counterfeiting and piracy. Formed in 1979, we are the longest-standing organization of our kind.
What began with a handful of companies seeking intellectual property protection has grown to a membership base of over 250 in the past three decades. The IACC is a member-driven organization that is comprised of a cross-section of business and industry - from automotive, apparel, luxury goods and pharmaceuticals, to food, software and entertainment.
The IACC's membership also includes law firms, investigative and product security firms, government agencies and intellectual property associations who are committed to fighting counterfeiting and piracy.