Responsible for the planning, organization, and execution for NADA Board of Directors meetings, Committee meetings and ad hoc meetings/events.
Coordinate with Sr. Director to plan, organize and effectively manage all meetings including budget, site-selection/visit, contract negotiation, transportation and all event logistics.
Oversee coordination of invitations, promotional, registration and housing materials.
Assist in the negotiations with hotel and other vendors for accommodations, VIP suites and function space for Board Meetings, Committee Meetings, NADA Academy Graduations and other NADA functions, as needed.
Coordinate with registration and housing manager on room block and hotel function space assignments for all VIP functions in conjunction with the annual NADA Show.
Plan, organize, and manage all Board, Committee Meetings and VIP special events held at the NADA headquarters hotel in conjunction with the NADA Show.
Assist Sr. Director in securing vendor contracts including solicitation of RFP's, analyzing and negotiating bids, preparing agreements and monitoring services.
Develop, monitor, revise and reconcile budgets for each event.
Develop and maintain working relationships with NADA Chairman, Vice Chairman, President/CEO, VIP's & Executive staff and vendors.
Provide well organized on-site management and operational leadership to ensure
Manage and perform on-site operational leadership to ensure successful execution of all events, as well as excellent service to our members.
Attend all Board of Directors meetings and other meetings as needed.
Demonstrate expertise in market knowledge, competition and trends. Develop and nurture industry contacts.
Develop, document and maintain a project management plan for all Board and Committee meetings.
Prepare all meeting specifications for all Board and Committee meetings using NADA's event application software.
Work closely with registration manager and vendor to create a seamless registration and housing web flow and process for all meetings.
Oversee development of website and mobile app for Board of Directors.
Manage & distribute yearly calendar for the Board of Directors. Update all contact information & VIP directory.
Prepare hotel information and registration forms for VIP mailings
Design and oversee design of all VIP calendars of events.
Collaborate with registration manager on hotel information and registration forms for VIP mailings and social invitations.
Special projects, as assigned
Education and Work Experience: Bachelor's degree required. CMP certification preferred. Minimum seven years' experience in meeting & event planning required. Highly skilled in creative planning and implementing all aspects of VIP meetings and special events. Strong hotel and vendor negotiation and budgeting skills are essential. Current client relationship with meeting industry contacts preferred. Effectively time-manage multiple projects and provide support to NADA executive staff. Excellent MS Office skills required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will occasionally be required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must have the ability to travel up to 25%.
Additional Salary Information: NADA offers a generous benefits package including: Medical, Long Term Disability and Life Insurance. NADA also offers a matching 401(k) plan, Educational and Wellness Reimbursement programs and generous Paid Time Off.
About National Automobile Dealers Association
NADA represents all franchised new-car dealers — domestic and import — before Congress, federal agencies, the media and the general public; provides education and guidance on regulatory matters;
represents dealers' interests with automobile and truck manufacturers; develops research data on the retail automobile industry; offers extensive training programs to improve dealership business operations, sales and service practices; and operates a foundation that distributes dealer-donated funds to worthy charitable causes.