SUMMARY: A key role on the show management team responsible for coordinating exhibitors' participation in NRA produced shows. Serves as the primary contact for exhibitors and provides outstanding service using excellent communication and organizational skills.
ESSENTIAL RESPONSIBILITIES: 1. Respond to exhibitor inquiries regarding display regulations, show service forms, exhibitor rules and regulations and other questions to assist in exhibitor's show planning. 2. Manage the exhibitor and prospective exhibitor databases to maintain accurate and updated information including historical records, billing and logistical information. 3. Generate and process exhibitor contracts and manage booth space assignments on floor plans. 4. Manage the exhibitor payment process including invoicing and collection call scheduling in an accurate and timely manner. Follow-up on collections when necessary. 5. Ensure the maintenance of the booth point system for space selection process and maintain the wait list of prospective exhibitors in an accurate and timely manner. 6. Contribute to content and production of the exhibitor services manual in coordination with the general service contractor in a timely manner. 7. Oversee the printing and distribution of exhibitor badges and complimentary passes both preshow and onsite in an accurate and timely manner. Oversee the production of exhibitor listings for the show directory in an accurate and timely manner. 8. Staff Exhibitor Service counter on show site to assist exhibitors with their on-site ordering needs and provide assistance to ease their exhibiting experience. 13. Perform other duties as assigned.
SCOPE: Communicates regularly with staff, department managers, vendors, show producers, show service contractors and NRA members. Position functions in a fast paced work environment with minimal direct supervision. Occasional local and national travel required. Occasional overtime Monday through Friday and weekend hours required.
The National Rifle Association is a proud Equal Opportunity Employer (minority/women/disabled) offering an extensive benefits package.
EDUCATION AND EXPERIENCE: College degree preferred plus one to three years experience coordinating or planning trade or consumer shows. Directly related experience may be substituted for college degree.
KNOWLEDGE, SKILLS, ABILITIES: Excellent interpersonal, oral and written communication skills required. Demonstrated analytical skills required. Detailed oriented and highly organized with a proven ability to accurately maintain computer and hard copy files required. Requires strong multi-tasking skills, coupled with ability to work well under pressure and respond positively to deadlines. Demonstrated ability to work independently or as a member of a team essential. Proven ability to accomplish multiple tasks within established time lines required. Ability to interface effectively with all levels of staff required, as well as ability to interface professionally with vendors, show producers and show service contractors essential. Working knowledge of MS Word, Excel, Outlook and Access required.
About National Rifle Association
The National Rifle Association is an organization of dedicated employees, thousands of volunteers, and millions of NRA members all united by the common goal of promoting the safe and responsible use of firearms and the rights of Americans under the Second Amendment. At the core of NRA's culture is a value system that thrives on a highly skilled and diverse work force. Our ability to serve our members depends upon the skill, experience and dedication of each employee. The National Rifle Association is committed to the development of our employees to ensure they have the skills, knowledge, and resources for personal and professional growth as well as the growth of the NRA. We offer a work environment with comfortable surroundings, an in-house Cafe, workout facilities, and a state-of-the-art indoor shooting range. Best of all, our staff is dedicated, motivated and friendly. The NRA is headquartered between Washington, D.C. and the wide open spaces of Virginia in Fairfax County. The NRA is proud to be an equal opportunity employer (minority/women/disabled). We provide opportunity for all people without regard to race, color, national origin, age, marital status, religion, disability or veteran status.