General Description

Provide administrative and technical support to the Chief Policy Officer and the Advocacy department including legislative correspondence, managing the MBA legislative bill tracking database, scheduling and coordinating communication between advocacy personnel, events and PAC.

Key Duties and Responsibilities

• Coordinate and communicate scheduling including events, grassroots banker meetings, appointments, committee meetings, and business-related travel.
• Maintain the MBA weekly legislative bill tracking and assist MBA Communications with the Advocacy reports of policy positions and activity to membership.
• Provide administrative support for Advocacy committees including scheduling, agendas and records, communications with committee members and database maintenance.
• Provide administrative support for MiBankPAC including processing fundraiser requests, calendaring PAC invitations, managing disbursements for accuracy, supporting the PAC campaign contributor recognition/retention efforts, quarterly newsletter and lobby expense receipts/filing of campaign finance reporting.
• Maintain Advocacy project management database and support activities.
• Point of contact and distribution of monthly industry newsletter to elected officials.
• Assist MBA Communications to update Advocacy webpages, drive membership awareness, engagement and value on Advocacy events and communications.
• Support industry Call to Actions efforts with analytics and stakeholder communications to drive results.
• Assist with other tasks as assigned by the Chief Policy Officer.

The above statements are intended to describe the general nature and level of work being performed by a person in the position. They are not to be construed as an exhaustive list of all job duties that may be performed by such a person.

Qualifications

Requirements:  Excellent oral and written communication skills, strong attention to accuracy and detail.  Strong initiative, decision making and problem-solving skills. Computer literacy including Microsoft products and ability to learn other software. Strong organizational skills needed; multi-tasking on a daily basis is normal. Ability to work in a team environment as well as independently as work and responsibility dictate.

Experience:      At least 2 years’ experience in a fast-paced administrative support role. Bill tracking experience is preferred.