| Position Summary: The Operations Manager will develop and implement strategies to promote efficient office and organizational management that supports the continued success of Michigan’s oldest conservation organization. S/he will provide business guidance and support to the team on issues of office and financial management and reporting, contracting, human resources, outreach, and all aspects of fundraising. |
Equal Key Functions:
Applicants demonstrating diverse professional backgrounds with experience leading in all or most of the following areas will be given first preference for interviews: 1. Financial Management & Budgeting:
• Manage the annual budget planning process for Michigan Audubon. Develop the annual budget and independently prepare and summarize periodic budget reports for multiple programmatic accounts. Work alongside staff to review expenses and develop recommendations for adjustments and new projections.
• Manage the entire monthly revenue and expense report requirements for Michigan Audubon; prepare and analyze reports, reconcile data by liaising with the contracted accountant. Manage organization’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers.
• Process and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems, and ensure compliance with Michigan Audubon financial policies and procedures.
2. Project Management (grants, agreement negotiations, development, etc.):
• Negotiate with independent contract vendors to help finalize agreements in accordance with Michigan Audubon policies. Advise and support the Executive Director and Michigan Audubon staff with respect to the negotiated terms and any additional changes to the agreements.
• Oversee grant management for all Michigan Audubon projects. Maintain grant financial files/records and provide guidance and support to Executive Director and staff in the preparation of program financial components of grant reports, ensuring compliance with grant terms. Work as needed with staff to coordinate all audit activities in regards to government grants.
• Support the Executive Director in leading development activities and actively pursue fundraising opportunities. Facilitate major gift solicitations with materials, reminders, and list maintenance; assist with appeal mailings to members and support donor acknowledgement and stewardship.
• Create, analyze, and distribute regular and ad-hoc donor reports.
• Ensure that accurate lists of donors are used in monthly publications, event programs, and annual reports.
3. Human Resources:
• Serve as Michigan Audubon’s primary point of contact for all Human Resources systems and procedures; ensure background checks are completed on all volunteers and new hires; verify citizenship status; monitor staff members’ compliance of HR processes. Seek guidance from National Audubon’s HR staff as appropriate.
• Support the hiring, evaluating, supervising, and strategic growth planning of paid staff (including seasonal contractors and resident managers).
4. Office & Program Support:
• Serve as primary office manager and supervisor to key staff, especially in the absence of the Executive Director.
• Oversee and enhance administrative systems that will allow for efficiency and smooth functioning of operations throughout the Michigan Audubon program. Ensure consistent compliance with Michigan Audubon policies and procedures.
• Oversee facilities management at sanctuaries and program sites.
• Support the Executive Director and staff with board activities, including attending a minimum of three board meetings per year.
• Work closely with and oversee the Membership Assistant to ensure accurate data entry, database management, and positive chapter, member, and donor relations.
• Provide general office support as requested by the Executive Director.
• When applicable, travel outside the organization (events, programs, institutions, etc.) to support program activities and promote the mission of Michigan Audubon.