Position reports to the Association Executive Director within a multi-association management company framework.
General Information: The Association Administrator generally handles the day-to-day activities related to the management of multiple trade or professional associations. The associations may be local or national in scope with membership ranging from 100 to 1500.
Responsibilities include the following:
a. Processing of member prospects from initial contact through follow-up. Initial contact may be via e-mail, phone, or mail.
b. Processing of new members from receipt of application to qualification review, and notification of acceptance.
c. Maintenance of membership database inputting prospects, new members, address changes and dues payments.
d. Handling member requests for information or materials.
e. Preparing monthly and other periodic reports on membership for Executive Committee or Board Review.
f. Preparing short articles on membership activities for association newsletters.
g. Preparing annual dues invoices and other invoices for special services.
a. Full responsibility for coordinating small meetings for executive committee and other committee and task forces either via teleconference or for an outside venue.
b. Assist with the development, preparation, marketing and registration for semiannual board and membership meetings which include educational seminars. Will be part of a team that handles on-site management of meetings for registration and coordination with hotel or other venue, meals and special functions.
c. Prepare and distribute meeting announcements/flyers for meetings and programs.
3. Membership Services
a. Serve as a resource for services available to members. Research new services as assigned and make recommendations to Executive Director for further presentation to Board or Executive Committee.
a. Assist in identifying articles or information appropriate for publication in newsletters.
b. Provide word processing of articles or assist in layout of newsletter.
c. Coordinate with printer and supervise mailing of all periodicals.
d. Coordinate with webmaster to publish all or portions of periodicals on the association website.
e. Maintain periodical files and records.
a. Maintain periodic contact with any association chapters to provide assistance and advice as needed.
b. Update chapter contact information for directories.
c. Solicit articles for publication in newsletters.
d. Provide start-up information for the formation of new chapters.
e. Assist in setting-up steering committee or other meetings for new chapter development.
f. Process requests for new chapter development.
g. Maintain files on active and developing chapters.
a. Process all routine correspondence related to the association.
b. Maintain association minutes books, correspondence and other association files and records.
c. Perform other work as assigned related to the management of the association.