This position is responsible for governance, member involvement, and volunteer management for the ACVIM, developing systems and supporting an engaged, collaborative community of volunteer leaders.
GOVERNANCE: BOARD OF REGENTS
Works with the CEO and Board of Regents (BOR) in the creation of policies and procedures related to governance;
Manages execution of annual election procedures in compliance with ACVIM bylaws, including working with Nomination Committee to update nomination forms materials and coordinate the logistics general college election and specialty elections;
Assist the CEO and other board officers with governance-related projects and processes including Board orientations and/or retreats;
Ensure all board meetings, events and activities comply with the ACVIM Constitution and Bylaws, Board of Regents policies, standard operating procedures and Robert’s Rules of Order;
Work with CEO to create Board of Regents meeting agendas, minutes and reports;
Monitor Board of Regents list serve and create board voting polls as needed.
GOVERNANCE: SPECIALTY PRACTICE AREAS
Provide guidance and support regarding governance for ACVIM and for the five Specialty Practice Presidents who are voting members of the Board of Regents;
Conducts annual review of each of the Specialty Practice bylaws to confirm alignment with ACVIM Constitution and Bylaws;
Review of Specialty Practice operations and procedures to ensure compliance with Sections and Divisions bylaws and ACVIM governing documents and policies;
Execution of election procedures for the specialty elections in compliance with Specialty Practice bylaws.
Responsible for volunteer program management, including the logistics, communication, volunteer management, and staff assignments for more than 80 ACVIM committees and more then 600 volunteers;
Work with committee staff liaisons to update volunteer role descriptions and SOPs for each of the committees;
Work with staff liaisons to develop and manage website information pertaining to committees;
Facilitate committee volunteer appointments;
Create and implement volunteer outreach communications;
Conduct Committee chair training as well as orientation and continuing education programs for key volunteers;
Track volunteer participation;
Provide support for orientation and continuing education programs for key volunteers;
Serves as liaison to provide oversight and strategic support to the five ACVIM specialty presidents;
Drive improvement in Member Engagement as measured by Volunteer survey results, and broadening of the Member volunteer commitments, and other metrics to be determined.
INVOLVEMENT: STUDENT CHAPTERS
Grow student program by creating additional chapters, increasing involvement and engagement of existing chapters and hosting an annual student event;
Promote specialty medicine to veterinary students;
Manage chapter stipend program;
Manage Certificate of Clinical Excellence awards with universities.
Maintain integrity and accuracy of membership data, including status changes;
Provide website updates, email communications and social media, as needed;
Other special projects and strategic initiatives as directed
Required Education and Experience
Bachelor’s degree plus at least 3 to 5 years’ experience in a professional society, membership organization or equivalent environment supporting chief executive staff and volunteer leaders;
Knowledge of association programs, governance, board operation and Roberts’ Rules of Order;
Working experience with AMS systems, all Microsoft Office modules, Adobe Acrobat Pro, and online community software;
Proven abilities in multi-tasking, priority setting and process development / improvement; commitment to producing high quality work on time with uncompromising attention to detail, protocol and people dynamics;
Proficiency in build trusting relationships with a wide variety of individuals
Results-oriented, self-directed work style with strong decision making ability and a preference for working independently or in close harmony with a small team to meet changing priorities;
Propensity to be an effective and proactive problem-solver, analyzing all situations thoroughly to anticipate problems before they arise and offering well-crafted recommendations for resolving issues;
Willingness and ability to travel nationally 1 - 2 times per year and maintain a flexible schedule;
Ability to bend and lift or move up to 30 lbs.;
Eligibility to work in the United States.
About American College of Veterinary Internal Medicine
The American College of Veterinary Internal Medicine (ACVIM) is a non-profit organization dedicated to improving the lives of animals and people through education, training and certification of specialists in veterinary internal medicine, discovery and dissemination of new medical knowledge, and increasing public awareness of advances in veterinary medical care.
The ACVIM is the American certifying organization for veterinary specialists in cardiology, large animal internal medicine, neurology, oncology, and small animal internal medicine.