The American Society of Plastic Surgeons is seeking an Exhibits Specialist to work in the Exhibits and Corporate Development department.
Coordinates planning and execution of exhibits related projects, to include communications, marketing, promotional opportunities and sales support for the ASPS annual meeting, clinical symposia and other events; Provides high-level customer service for all exhibitors and prospects while maintaining a focus on identifying and building new industry partnerships.
Conduct review and publication of exhibitor marketing materials and information, to include but not limited to website copy, emails, social media posts, exhibitor prospectus and other promotional materials.
Work in conjunction with the exhibits team in the fulfillment of the online space assignment for the annual meeting to include related exhibitor communications, facilitating booth assignments and confirmations.
Maintain financial records for the annual scientific meeting and clinical symposia, including payment processing, weekly comparison reports, and financial reconciliations.
Work directly with general services contractor and service providers to collect and publish detailed exhibitor services manual for the society’s annual meeting.
Coordinate and promote the collection of exhibitor information to be published in the program guide for distribution to attendees at the societies’ annual meeting.
Assist exhibits team with coordination of logistical details for exhibit hall planning, to including but not limited to meeting specs, signage fulfillment, registration services and providing communication to internal stakeholders.
Work with Communications Department for the maintenance of exhibitor information on the society’s website and annual meeting websites.
Assist the Exhibits Manager onsite at the society’s annual meeting to oversee exhibitor registration and exhibit hall vendors, while providing high-level customer service and support to exhibitors for a successful meeting.
Assist in maintaining database with current exhibit contacts throughout the year.
Assist in developing the annual meeting security services schedule; work directly with the security vendor and internal stakeholders to finalize security needs for the annual meeting.
This position requires up to 5% travel
Perform other duties as assigned by supervisor.
Education: Associates degree required.
Experience: Approximately 2 years related experience.
Certifications: CMP, CMM or CEM preferred
For consideration for this position, please send your resume, salary history and writing sample to firstname.lastname@example.org and enter “Exhibits Specialist” in the subject line.
About American Society of Plastic Surgeons
The American Society of Plastic Surgeons (ASPS), established in 1931, is the largest plastic surgery specialty organization in the world and is a specialty that has thrived on innovation - continues to push ahead with new clinical breakthroughs, refining current techniques and discovering new ones. The future of plastic surgery continues to unfold, with the promise of amazing new things to come, in the humanitarian pursuit to help patients look and feel their best!
ASPS is conveniently located in northwest suburban Chicago (Arlington Heights), close to O’Hare Airport and just off the Northwest Tollway (Arlington Hts Road Exit).