The Office Administrator performs a wide range of functions necessary to support the organization, and staff in carrying out their responsibilities. The Office & Database Administrator supports the following: processing of accounts payable (AP); database management; general human resources (HR) support; vendor/insurance support; reception; facilities; mailroom; onsite meeting support (catering, set up, etc.); and other initiatives as assigned.
Serve as the database (AMS) administrator to include knowledge of data maintenance, event management, order processing, member updates, and reports.
Maintain AMS integrity by conducting routine audits of membership data
Collects and analyzes data to support forecasting trends and results.
Pull membership reports and customized queries for marketing purposes, board reports, member activities, committees, etc.
Collaborate with stakeholders to streamline report request and ensure accuracy of data
Processes all AP invoices, this includes inputting data in the AMS and Financial Account Software on a daily basis.
Supports day to day operations, facilities, and HR functions.
Serves as liaison to building management.
Provides customer service/assistance to internal staff and visitors.
Responsible for administrative and clerical duties, such as scheduling meetings, making travel arrangements, providing information and routing telephone calls to proper individuals, coordinating large mailings, and disseminating information.
Contacts vendors as requested for general support and contracted needs.
Assists in the planning, implementation, execution and evaluation of special projects
Oversees ordering and maintaining supply inventory, and oversight of supplies budget.
Maintains filing systems.
Assists in arranging and preparing for internal and external meetings.
Keeps the Director of Operations apprised, when he/she is out of the office, of developing issues and matters to be addressed.
MINIMUM QUALIFICATION OR EXPERIENCE
Education: Associate or Bachelor’s degree in business or related field.
Experience: 3-5 years in an administrative position.
Computer experience with Internet Explorer, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and/or other data related software.
Nimble or Sales Force experience desired.
Adaptable: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
Personal and Professional Accountability: Ability to interact effectively and to work congenially in a small office environment. Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.?
Since 2001, we've partnered with world-class companies to find superior talent that provides them with strong competitive advantages. Our unique blend of service offerings have allowed us to make a tremendous impact with our clients and continue to help them as they evolve. Our roots are in IT recruiting, but we've experienced tremendous growth since expanding into HR Recruiting, Recruitment Process Outsourcing (RPO), and Executive Search.