The Accounting Specialist will provide a range of general accounting and administrative support and customer service. The Specialist will help ensure that the office runs smoothly and that staff have the tools and system access and knowledge they need for success.
Receive and process vendor invoices in the payables system. Manage vendor records in accounting system.
Review and process expense reports, ensuring that all supporting documentation and approval requirements are met in accordance with ETA policy.
Collect corporate credit card receipts from each credit card holder. Prepare monthly credit card statements for cardholder and supervisor signatures. Maintain a checklist with corporate credit card support.
Enter transactions in the cash management module. Prepare journal entries along with supporting documentation.
Create invoices in net FORUM, track invoiced totals and outstanding balances. Assist with processing in-house electronic payments. Respond to merchant inquiries and chargebacks. Assist with receipt requests as necessary.
Maintain a master list of monthly journal entries and monthly/quarterly general ledger support records.
File all supporting documentation. Maintain records in the established format and in accordance with the ETA record retention guidelines.
Support the month-end close, preparing journal entries and reconciliations. Support the annual financial audit preparation and onsite work, providing documentation and researching open items as needed.
Identify and recommend process improvements to maximize workflow efficiency.
Other projects as assigned.
Office Management and Support:
Project lead for database software upgrades - communicates instructions, leads testing efforts, and communicates technical specifications or requirements to non-technical team members.
Manages database. The right candidate should have a drive to learn the system functionality, keep informed of new functionality, learn the data structure, and participate in the software user groups to communicate with other individuals who use netFORUM.
Strives for the use of best practices and continuous improvement in all systems and processes.
Organize and maintain office supplies inventory. Ensure staff have the tools they need to work efficiently.
Answer phones to appropriately route calls and messages; greet and assist visitors to the office.
Supports HR and an office culture dedicated to superior customer service that exceeds staff and member expectations.
Other projects as assigned.
Bachelor’s degree required, preferably in a business-related field.
Ability to manage multiple tasks, prioritize, and meet deadlines.
Excellent attention to detail and strong organizational skills.
Experience in transactional workflow and working with an accounting system.
Ability to understand assigned tasks and their impact on accounting processes/procedures.
Strong communication skills. Ability to communicate effectively with association members, leadership, staff, and vendors at all levels with a demonstrated ability to provide a high level of customer service.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
AMS or CRM database experience, netFORUM preferred.
The Electronic Transactions Association is a 501c(6) international trade association that serves member companies through business to business networking, education, advocacy, and information dissemination. The organization, which is conveniently located in downtown Washington, D.C., has a dynamic staff and represents a vibrant segment of the financial industry. The organization offers a competitive salary, an excellent benefits package and an ideal working environment.