With its offices in the Chicagoland area and in the nation’s capital, ASA’s goals are far-reaching: We aim to be the best medical society in the world by offering superior educational opportunities and resources for its members. After more than 110 years of existence, ASA still constantly looks to redefine itself. And, we can only do this with the help of skilled, motivated people. We’re looking for highly talented, member-centric people to join our team…and grow with us!
The Senior Executive Office Specialist is responsible for a broad spectrum of services primarily focused on ensuring that the Chief Executive Officer’s time is planned and expended with maximum efficiency and effectiveness.
This position manages the flow and exchange of information, streamlines interactions with staff and key stakeholders for the CEO, prepares or assists with reports, and performs work on behalf of the CEO. Manages tasks within the Executive Office by developing and implementing sound strategies and tactics that promote excellence in Executive Office staff activities. Demonstrates expertise in a variety of concepts, practices and procedures, and relies on extensive experience and judgment to plan and accomplish goals in conformance with the Strategic Plan. Also maintains knowledge of ASA’s policies and practices.
Primary Position Responsibilities:
Compiles and maintains reporting on organizational objectives and dashboard on behalf of CEO.
Manages and executes the CEO’s requests and priorities. Makes recommendations as to disposition and priority.
Reviews and prioritizes CEO email and mail communications. Drafts high level correspondence (i.e. staff announcements) on behalf of CEO. Researches member complaints, and acts as first responder. Develops and maintains system to track correspondence and follow-up.
Manages work-related social media accounts. Monitors and reports on ASA activity. Drafts posts for CEO’s approval.
On behalf of the CEO helps to manage and prioritize assigned projects. Acts as a project manager for special projects which may include doing background research, planning and coordinating multiple presentations, disseminating information, and organizing special meetings/events.
As a member of Governance team, provides Executive Committee (EC) support on behalf of the CEO: schedules webinars/calls, prepares weekly agenda, handbook and post-meeting report. Identifies and tracks follow-up on behalf of CEO and ensures execution on all items. Shares responsibility with other members of the governance team as requested by CEO and/or Director of Executive Office and Governance.
The American Society of Anesthesiologists® (ASA) is a medical association which serves a growing membership of more than 52,000 physician anesthesiologists, medical students and care team members. At ASA, we strive to be the best medical society in the world by offering superior educational opportunities and resources.
With more than 170 employees, the collaborative nature of our organization e...ncourages us to appreciate each contribution, unique expertise and the vast knowledge that every individual brings to the table. We’re dedicated to our members because they’re dedicated to their patients, and we strive to create an outstanding experience to help them succeed in their practice. This commitment to excellence reaches far beyond our daily to-do list—we set high expectations, exhibit a strong work ethic and take pride in the results we achieve. Our desire to keep improving is the proverbial wind beneath our wings; we seek feedback, pursue knowledge and strategize to enhance our organization for the future.
As a testament to these values, we were named one of Chicago’s Best & Brightest Companies to Work For® in 2017. To continue strengthening the organization, we’re seeking individuals who are talented, knowledgeable, motivated and agile. If these qualities resonate with you, you may be the perfect addition to our growing staff!