WJ Weiser, a successful medical association and conference management firm, is seeking a mid-level Meeting Planner to join our team in Schaumburg, IL and take on conference management for several existing and new client annual meetings. As a Meeting Planner with WJ Weiser, you will be responsible for overall meeting management, budgeting, advance and on-site planning and logistics, and communication with client program Associate and Executive Directors.
How you’ll spend your time:
Working closely with Directors and other departments to develop and manage meeting strategy, goals and outcomes
Sourcing venues and vendors, creating accurate and detailed RFPs, evaluating proposals, conducting site inspections, making recommendations on venues that will accommodate specific program needs, and negotiating contracts for assigned meetings
Providing and ensuring high quality, effective on-site support of programs; providing on-site hotel logistics, including F&B, room blocks/ hotel reservations, A/V, etc.
Helping develop and manage detailed program budgets, control documents and tracking information; completing all required documents and ensuring compliance with client policies and procedures
Adhering to project timelines to meet goals and deadlines
Overseeing related client projects as assigned
What you’ll need to be successful:
Bachelor's degree or equivalent
2+ years’ direct work experience in meeting or conference planning experience; experience working with associations and/or medical meetings (CME) preferred
Demonstrated organizational skills; ability to efficiently multi-task and manage multiple projects while maintaining thorough records
Flexibility and adaptability; ability to balance changing and competing priorities
Strong interpersonal and excellent verbal and written communication skills (to negotiate contracts, communicate policies and procedures to diverse audiences, quickly establish and maintain professional external relationships, and liaise with a variety of internal and client staff members including executives)
Sound business acumen; ability to investigate and analyze information and make sound recommendations; ability to develop projected budgets
Ability to thrive in a fast-paced and dynamic environment
Stress management and pressure tolerance; ability to resolve problems efficiently
Ability to travel up to 30% of the time and work outside standard business hours including evenings or weekends when necessary
Since 1988, WJ Weiser has been recognized as the gold standard in association management with a reputation for unparalleled service. Weiser boasts a client retention rate that is among the highest in the nation and continues to add to our prestigious client base solely through client satisfaction referrals. As a trusted partner to over 50 leading national and international healthcare-related professional associations and academic institutions, Weiser is the ideal place to take your association management career to the next level.
WJ Weiser and Associates, recently acquired by Naylor Association Solutions, is a leading provider of association management solutions. WJ Weiser services include everything from full outsourced management of associations to specific services such as accounting and financial management, branch and chapter management, and information and technology services.