PHCC is seeking an Office Administrator and Executive Assistant to join our team to provide overall support for office operations. This positon supports the administrative needs of the Executive Vice President and other department heads as required. This role serves as a liaison to the Board of Directors, Auxiliary and Past National Officers (PNOs) and manages activities including the building tenants. This individual will report to Executive Vice President.
Essential Responsibilities include:
Executive Administrator Support – prepare general correspondence, reports and memorandums; assist with meeting planning; review invoices pertaining to daily operations; provide oversight of office equipment support and office supplies; support budget development process; provide support to AMS/Netforum by monitoring Service Packs/Hot Fix processes.
Board of Directors and Committee Meetings – serve as liaison to the Board, PHCC Auxiliary, and PNO’s; assist in all aspects of the physical board meetings including material preparation, advance and on-site logistics and drafting the meeting minutes.
PHCC Building – coordinate support of the property management vendor and the facilities contractor.
High school diploma and 5+ years office administration/supporting executive office experience or Associate’s Degree.
Background to include executive office administration, budgeting and project management. Non-profit experience preferred.
Special Knowledge, Skills and Abilities:
Practical knowledge in Microsoft Office Suite. Excel and PowerPoint experience required.
Ability to take charge and direct, develop and coordinate meetings and activities. Includes attention to detail and follow through.
Ability to effectively and clearly present information to groups and/or individuals.
About PHCC-Plumbing-Heating-Cooling Contractors, National Association
PHCC—National Association, formed in 1883, provides legislative advocacy, education and training to more than 2,800 plumbing and HVACR businesses that employ approximately 70,000 technicians. Members of PHCC have access to a wide variety of services designed to increase their professionalism, grow their business and improve profitability. Visit www.phccweb.org for more information.